Agenda - 10-15-2013 - 5a - Laserfiche WebLink

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14 1 Paul Laughton directed the Board to the buff colored pages and reviewed the outline 2 of the changes. He clarified that this is the discussion to adopt the 5 year plan, but the Board 3 will be budgeting and approving the budget for year 2013-14 only. 4 He reviewed pages 1 and 2, incorporating all of the changes. 5 He reviewed the County's capital projects on page 9 and 10, which are consistent with 6 the County projects in the CIP and total $6,036,242. He continued with a review of the 7 remaining funds and projects, including water and sewer, Sportsplex, and schools. 8 Frank Clifton noted that the Board is also approving the finance process for each 9 project. 10 Chair Jacobs said Board members had expressed concern regarding two of the 11 projects. 12 He said there was concern regarding the Southern Branch Library, and there was 13 some question as to whether to leave that $600,000 in the CIP or bump it back. 14 Commissioner Dorosin asked for an explanation of the substantive difference in the 15 budget if this project is bumped back. 16 Paul Laughton said this would have no impact on the operations budget for 2013-14, 17 as it is financed or available project balance. This would only move the debt. 18 Frank Clifton said there is $164,000 in a project fund for this library from past budgets. 19 He said the Board may want to empty this fund out and re-allocate it. 20 Commissioner Dorosin asked if this could be done at any time during the year. 21 Paul Laughton said yes. 22 Chair Jacobs said, symbolically, he would like to leave the money where it is, as it 23 makes little impact on the budget. 24 Commissioner Gordon agreed that she would like to leave the project as stated. 25 Chair Jacobs said the Board can discuss the process of how to get items on the CIP in 26 the fall. 27 A motion was made by Commissioner Gordon, seconded by Commissioner Dorosin to 28 accept the Five Year Capital Investment Plan and approve the Intent to Adopt Capital Funding 29 for FY2013-14. 30 31 VOTE: UNANIMOUS 32 33 Chair Jacobs asked for an explanation of how much money is being spent on county 34 buildings in 2013-14. 35 Paul Laughton said this would be the $6,036,242 figure. He said this includes all 36 county capital projects. 37 Chair Jacobs clarified that about a quarter of this is structures, and the rest is support. 38 He said he would like to see this actual number, and he believes it would clear up some 39 misconceptions about the money spent on County facilities. 40 41 2. FY2013-14 Annual Operation Budciet Decision Items 42 • Mark Up/Mark Down Items for the County's FY2013-14 Annual Operating Budget 43 and Outside Agencies 44 Clarence Grier referred to the mark up/mark down page, as well as the manager's 45 recommended budget. He noted that there is an additional $1.4 million to use at the Board's 46 discretion. 47 Commissioner Rich clarified the process for adding funding to non-funded items. 48 Chair Jacobs and Clarence Grier suggested starting with the County Departments 49 before moving to outside agencies. 50 51 County Departments: 52 Commissioner Gordon referred to the Public Affairs allocation of $38,582 for a half 53 year, new position, on page 234. She said the Board should not fund that position this year 54 without a strategic communications plan. She noted that the budget last year was $180,000