Agenda - 10-15-2013 - 5a - Laserfiche WebLink

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12 1 Paul Laughton said these are broken into sections and are placed in order of how they 2 were addressed in the work sessions. 3 Commissioner Gordon referred to a discussion on June 11th regarding the CIP and 4 Blackwood Farm Park. She read from the fifth paragraph of this section, regarding the space 5 needs analysis. She said she thought the intent was to do a full space needs assessment. 6 She said $25,000 seems high for just an analysis of a couple of buildings versus a full 7 analysis of departmental needs, office needs, and available buildings. 8 Paul Laughton agreed with Commissioner Gordon and said this $25,000 is for a full 9 space needs analysis, with this just being one component of that. 10 Commissioner Gordon said this needs to be re-worded to include this fact on page 37. 11 Chair Jacobs asked for clarification on what this money will do. 12 Jeff Thompson said the $25,000 funding would be used to do a space analysis study 13 for the whole county. 14 Commissioner McKee referred to page 28 on the buff sheet and said he understands 15 that Orange County Schools (OCS) is no longer interested in using the Whitted space. He 16 said the cost of$1.4 million had been moved to year one. He questioned how much of this is 17 current revenue and how much is borrowed. 18 Paul Laughton said this was to be debt financing in year three, and it was moved to 19 year one. He said it would be a matter of delaying the amount financed during year one, so it 20 would not affect cash funding. 21 Commissioner McKee asked about the $100,000. 22 Paul Laughton said the $100,000 is not financed, but is pay as you go funds. 23 Commissioner McKee said he would like to see the Whitted building pushed out to 24 year 2 or 3. 25 Commissioner Dorosin asked when a meeting room would be finished, if it remains 26 listed in year one as it is on page 28. 27 Jeff Thompson said it would be completed in early June, 2014. 28 Commissioner Dorosin said there are savings to be realized by not having to pay extra 29 for videotaping. He asked for the figure for this. 30 Donna Baker said the savings would equal $1,000 per meeting. 31 Commissioner Rich said staff works hard to set up these rooms for each meeting and 32 it is important to have a permanent meeting space. 33 Commissioner Price asked if OCS has definitely been lost as a partner. 34 Chair Jacobs said nothing has been heard officially from OCS or from Hillsborough. 35 Commissioner Pelissier said there are still opportunities to use Whitted, and the Board 36 needs to take advantage of this facility for a meeting room. She feels that staff and 37 community members will come up with good ideas for additional use of the building. 38 Commissioner Gordon said, given that the majority of the Board wanted the meeting 39 room there, she would defer to whatever the majority decided. She said she understands that 40 only one school board member from OCS voted in favor of using the Whitted meeting facility. 41 Commissioner McKee said, considering the situation for needing additional funding for 42 schools, to move ahead with a Board of County Commissioners meeting room is not a priority 43 for him. He said the choice between teacher assistants and a meeting room is not a hard 44 choice. 45 Chair Jacobs said he believes there is money to do both of these things. He said 46 there are entities that would like to use this space for performance space and he thinks it will 47 attract partners once it is built. 48 Commissioner McKee said he is not advocating the Board not to have this meeting 49 space at some point. He is simply suggesting moving it out in the CIP to year 2 or 3. 50 Commissioner Rich said the Board of County Commissioners has been pushing for a 51 permanent meeting space for 15 years, and it continues to be pushed back. She said there is 52 now a good available space; and it is important, for both the Board and the public, to have a 53 solid meeting place and the ability to stream the meetings. 54 Commissioner Price said she is aware that there are other arts entities that would be 55 interested in this space, and she feels that sharing the space is a good idea.