Agenda - 10-15-2013 - 5a - Laserfiche WebLink

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11 1 additional $750,000, without going below 17% threshold for fund balance. This leaves a total 2 of$1,375,000. 3 He said 1 percent of the total fund balance equals $1.8 million. 4 Frank Clifton said there was additional money that was not appropriated last year, and 5 it was rolled into this year. He said that the official audit will be done in October or November, 6 and a specific excess number will be available at that time. 7 Commissioner Gordon said it would be helpful to know the number being used to 8 estimate the 17%. 9 Commissioner Gordon said there is $25,000 allocated for the site study, and she does 10 not consider this a wise use of funds. She would rather have a space needs analysis 11 completed. 12 Chair Jacobs said this could be brought up under the CIP discussion. 13 Paul Laughton said the space needs study is one component of the $25,000. 14 Clarence Grier said, when they had the public hearing, the original estimate was 15 $100,000. He said this was considered high, so it was reduced to get this into the operating 16 budget now. 17 Clarence Grier reviewed the Orange County Fund Balance Policy Calculation page 18 from the recommended budget. He stressed the additional flexibility provided by the extra 19 $750,000. 20 Commissioner Dorosin asked if the 17 percent is a policy of the Board or if it is an 21 external regulated cap on debt. 22 Frank Clifton said there are general guidelines, but this Board set this percentage after 23 looking at the average fund balance for a budget comparable to Orange County. The 17 24 percent is low by comparison, and this was done to be fiscally responsible. 25 He said the money is there for use in a crisis, but the definition of a crisis needs to be 26 examined carefully. 27 Commissioner Dorosin asked if there had been a policy discussion on why 17 percent 28 was chosen. 29 Clarence Grier said the Government Finance Officers Association evaluates the 30 County budget and financial statements, and their recommended threshold on fund balance 31 was 16.7 percent. He said that going below the threshold would cause some concern and 32 would have a detrimental effect on bond ratings. 33 Chair Jacobs asked about page 2 and the $450,000 allocated for overtime and non- 34 permanent personnel. He asked for an explanation of this jump. 35 Paul Laughton said much of this is for the Board of Elections, Social Services and 36 Emergency Services. 37 Chair Jacobs noted that four new telecommunicators are being hired, and he asked if 38 the schedule still necessitates this much overtime to make it livable. 39 Frank Clifton said the total cost would be even higher if an 8 hour shift function was 40 adopted. He said the staggered shifts are standard. 41 Frank Clifton referred to page 136 of the budget book and noted the past fund 42 balances shown for years 2010, 2011, and 2012. 43 44 5. CIP Follow-up 45 46 Paul Laughton said the goal of the provided packet is to outline all the projects and 47 changes that came out of the work sessions. He said the yellow highlights indicate changes 48 to the original CIP, presented on March 12. He said the revision dates are also listed beside 49 each item. 50 Commissioner Gordon said she thought the items were updated later. 51 Paul Laughton said changes were presented and discussed at the May 9 work 52 session, and the May 23 work session, and all of the changes that have been done are on 53 this sheet. 54 Commissioner Gordon noted that some of the changes are not highlighted. 55 Chair Jacob noted that the pages are out of order.