Agenda - 10-15-2013 - 5a - Laserfiche WebLink

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10 Social Services 4 Toyota Prius- replacements of Chevrolet Cavaliers#381 $96,180 (1997) and #382 (1997); Chevrolet Malibu's#441 (1999) and #442 (1999) Tax Administration 3 Chevrolet Equinox All Wheel Drive vehicles- replaces Ford $77,672 Crown Victorias#366 (1997) and #3477 (1997); Chevrolet Malibu #444 (1999) FY 2013-14 Recommended Total: $899, 416 FY 2013-14 Source of Funds: Short-term Installment Financing/Internal Reserves $(899,416) Net County Cost: $0 1 2 3 Clarence Grier said financing will be approved for some vehicles on the 15th of the 4 month. He said the fees generated from different departments will be used to replace 5 vehicles at the end of their lifespan. This is the purpose of the fund. 6 Commissioner Gordon noted that some departments have hybrids as replacements 7 and some don't. She asked for an explanation. 8 Paul Laughton said there are 6 Priuses 9 Jeff Thompson said the light vehicle class is for most of the administrative class 10 vehicles. He said the Prius will be used for this class. He said the older platforms have .27 11 cent per mile maintenance cost. He said the Prius is .09 -.15 per mile cost, so it is the vehicle 12 to move toward. He said a battery hybrid will be considered for the future. 13 Commissioner Gordon said that another value to balance in the decisions is the value 14 of buying American made vehicles. 15 Commissioner Price asked if electric cars will be considered in the future. 16 Jeff Thompson said yes, once this technology is stabilized and proven. 17 Commissioner Rich said the General Assembly wants to penalize those who have 18 hybrids, by charging an annual fee. She asked if this applies to county vehicles. 19 Jeff Thompson said this is not known yet. 20 Commissioner McKee said one of his concerns in past years was making sure 21 vehicles match the departmental needs. He appreciates that this was considered with this 22 proposal ,and he thanked the department for this. 23 Chair Jacobs asked if these vehicles can be bought from someone in Orange County, 24 at a price that will match the state contract price. 25 Jeff Thompson said he will check on that. 26 Chair Jacobs asked the Board if there were any questions in reference to the Line 27 Item Detail notebook. 28 Commissioner Dorosin referred to page 288, which shows the recommendation for 29 moving money from the fund balance. He asked what will be left in the fund balance after this 30 move. 31 Frank Clifton said that the $3.6 million is in excess of 17 percent. 32 Clarence Grier said the fund balance is $32,145,000, after this. 33 Frank Clifton said when staff does this budget, it is calculated based on available 34 information and sales tax receipts at that particular time. He said there was an excess, and 35 the Board of County Commissioners has $1,375,000 for discretionary funding. 36 Chair Jacobs said it would be good to state, in the budget, the designated fund 37 balance percent of 17 percent and then to note the amount that 1 percent equals. 38 Frank Clifton said that the fund balance is found by simply taking 17% of the total 39 budget. 40 Frank Clifton said, at the beginning of every budget process, the number presented is 41 17 percent of the estimated total budget. He said anything above that becomes available 42 revenue. 43 Clarence Grier said the original manager's recommended budget appropriation was 44 $650,000. The CIP discussions allocated $25,000 to the site study for Blackwood farm and 45 DEAPR. This left the number at $625,000. He said the year-end returns yielded an