ORD-2013-034 Ordinance approving Budget Amendment #1-F for FY 2013-14 - Public Safety 911 Grant Acceptance

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A OSSI: Project funded in FY 12 -13 800 MHz Radios: Portable and mobile 800 MHz radios for all Public Safety Departments County -Wide have or will be reaching seven -years of age. Replacement is necessary to ensure reliability for emergency responders. Only the Emergency Services and Sheriff's departments are included in the CIP. It will be up to each individual municipal or rural department to fund their replacement radios. It is important to establish standard features and specifications for 800 MHz radios (portables and mobiles) to ensure system reliability, optimal integration with new platforms (P25) which will be placed in service by NCSHP/VIPER starting in 2013. Regardless of funding source or user, it is critical that units purchased be standardized to ensure integration, reliability and reduce potential for field failure. The replacement of radios for Emergency Services will be phased over the next five years. The County started purchasing new 800 MHz radios in 2004 and replaced some in FY 2012 -13. Year 1 (FY 2013 -14) includes funding to replace a repeater, and funding in subsequent years for these original radios plus sufficient radios for new staff and begin to replenish disaster radio cache. Year 5 (FY 2017 -18) includes funding of $920,000 for replacement of Sheriff radios. NextGen Phone System: Replacement of the main 9 -1 -1 switch, which is necessary to gain access to Internet (Next Generation) based services. The current switch will have reached the end of its useful life and will no longer be supported by the vendor. If the switch is not replaced, the cost of repairs /maintenance /parts will become very expensive. There is a risk that parts for this equipment will not be available in the coming years. Based on the most current vendor consultation, replacement is approved in FY 2013 -2014. Pricing reflects updated quote and will be covered by Grant Funds approved by 9 -1 -1 Board. 9 -1 -1 Call Taker and Dispatch Software: EPD: ProQA Dispatch Software integrates the National Academy Protocols with today's critical computer technologies and assists telecommunicators in quickly determining the appropriate response specifically configured by local agency authorities. ProQA guides dispatchers in providing relevant Post - Dispatch and Pre - Arrival instructions prior to units arriving on scene. Pricing reflects updated quote and OSSI interface. Costs to be covered by Grant Funds approved by 9 -1 -1 Board. EFD: Fire Priority Dispatch system will allow all the benefits and safety features of a unified fire protocol system based on fire department approved parameters to combine with the latest in caller integration and response prioritization. Pricing reflects updated quote and OSSI interface. Costs to be covered by Grant Funds approved by 9 -1 -1 Board. Smart 9 -1 -1: Allows citizens to enter information through a secure website that would be available in the event they need to call 9 -1 -1. When the citizen calls 9 -1 -1 the data automatically displays on the 9 -1 -1 operators work station. The same information is also available via the web to police, fire and EMS units in the field which helps them respond more quickly and effectively. It works seamlessly in today's infrastructure as well as future Next Generation solutions. Paging Hardware: Will provide a reliable station notification system for all County Fire and EMS stations. Can not be funded through 9 -1 -1 funds. P26 Compliant Radio System Consoles: The Project 25 New Technology Standards Project (known as Project 25 or P25) is a multi - phase, multi -year project jointly conducted by the public safety communications community and industry to establish a suite of open standards (known as the Project 25 Standard) that enable the manufacture, procurement, and operation of interoperable digital wireless communications equipment and systems to satisfy the service, feature, and capability requirements of public safety practitioners and other users. Replacement of the current radio systems in the 911 center to continue to integrate with the state -wide VIPER radio network. This upgrade will outfit eleven (11) 911 console positions and furniture for two workstations. Becoming compliant will allow for the capability to provide and maintain a communciations infrastructure supported by the State. Costs of furniture for two (2) workstations will be covered by Grant Funds approved by 9 -1 -1 Board. P26 Compliant Radios (Rural Fire Districts): Provides for P25 compliant upgrades and programming to existing portable radios for all rural fire districts.