Agenda - 09-26-2013 - 8 - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 26, 2013 Action Agenda Item No. 8 SUBJECT: Whitted Building Permanent Meeting Room Update DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): 1. Agenda Abstract, September 17, 2013 Board of County Commissioner Meeting INFORMATION CONTACT: Jeff Thompson, 919- 245 -2658 PURPOSE: To provide an update of the Whitted Building Permanent Meeting Room BACKGROUND: On September 17, 2013, the Board of County Commissioners approved the schematic design of the Whitted permanent meeting room, and authorized the Manager to proceed in the development of Construction Documents for the project. Attachment A is the abstract outlining the background and key points of the Board's decision. Staff will present the meeting room schematic design and the general project update to the Joint Boards meeting participants. The following timeline represents the delivery of the overall project: TASK PROPOSED END BY BEGINNING DATE DATE BOCC Action: Approval of Schematic Design; authorization 9/17/13 9/17/13 to prepare bid documents; authorization to advertise for bid Construction document prep, bid advertisement prep (2 month 9/18/13 11/5/13 duration BOCC Action: Review and approval of technology design 10/15/13 10/15/13 elements related to the project design BOCC Action: Approval of Final Design; authorization to 11/5/13 11/5/13 advertise for bid BOCC Action: Bid Award 12/17/13 12/17/13 Construction (est. 4 month duration) 1/6/14 5/6/14 Grand Opening — first BOCC meeting estimated date 6/3/14 6/3/14 FINANCIAL IMPACT: The BOCC has approved $1,500,000 for this project as part of the FY2013 -14 Capital Investment Plan. RECOMMENDATION(S): The Manager recommends that the Joint Boards receive the project status update for the Whitted permanent meeting room.