Minutes 06-11-2013 - Laserfiche WebLink

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Carla Banks said there are many employees in departments that devote significant time to developing materials. She said the outcome is not professional, as the departments do not have the proper design software or printing tools. She said this is not the image she wants for Orange County, and it puts a different light on how the County presents information. Commissioner Pelissier said she has been on the Partnership for Homelessness for several years, and she remembers the struggle the coordinator had in coming up with a professional looking annual report. She said that this should not be the case in the County. Carla Banks said she is trying to create consistency. She is accustomed to having staff, and this is a component of public affairs that is an essential service. Commissioner Price asked what the $11,000 in capital outlay will cover. Carla Banks said this would cover the start up equipment for a new employee. She said her budget was designed so that everything that comes out of Public Affairs is for the benefit of all the departments. Commissioner Price asked if the costs are itemized, and she referred to the objectives on 234. Carla Banks said there is some itemized detail included, starting on page 106, and additional information can be provided if this is not enough. Frank Clifton said the attempt is to do as much of this in-house as possible to avoid fees. He said Carla Banks works closely with the Visitor's Bureau and Economic Development with a combination approach that saves dollars. He said there are many other departments with outreach, and some of this is trial and error. He said this is a new position and a new department. Frank Clifton said staff could go back and talk with the School of Government about consulting. He said Carla Banks is using interns when she can, and one is bi- lingual and is translating many of the County outreach efforts. Chair Jacobs said there is a scheduled conversation about this in the fall. Commissioner Price asked what type of advertising the $60,000 will go towards. Frank Clifton said this will be for any operational costs, such as advertising, programming, creating brochures. Commissioner Gordon said she would like to see a rationale for creating a new department. Frank Clifton said it is a specific function that supports county departments and the Board of County Commissioners and consolidates cost into one area for advertising. Carla Banks referred to the orange packets that the Board received recently, and said this is an example of her work. ■ Human Resources, Pg. 169 (including Non-Departmental items, Pg. 182) • Employee benefit information can be found in the Governing and Management Non-Departmental section and in Appendix A. Tonya Walton said the expenditure budget is about $725,000 and this is an increase of$24,000, related to COLA adjustments. Director Nicole Clark thanked the Board for their support. Chair Jacobs asked for the definition of an automated performance management system. Nicole Clark said the department went live with an automated application process in January of last year. She said there is another module that allows performance evaluations to be completed online, which eliminates paper and allows for the establishment of common core competencies and automated ratings. Commissioner Dorosin asked about the dollar amount for the cost of living increase.