Minutes 06-11-2013 - Laserfiche WebLink

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• Network Engineer (1.0 FTE) — effective January 1, 2014 • Applications Division Head (1.0 FTE)— effective January 1, 2014 • Applications Systems Analyst (2.0 FTEs) — effective April 1, 2014 • Applications Systems Analyst (2.0 FTEs) — effective May 1, 2014 • An offsetting decrease in Personnel Services in FY 2013-14 is due to the transfer of four(4.0 FTEs) GIS staff from Information Technologies to Tax Administration, which occurred during the current fiscal year. • Increase in software licensing fees of$116,000 is due to new applications implemented and the corresponding new maintenance agreements, as well as expansion of the computer fleet. • Increase in consulting services of$5,000 is due to implementation of additional technologies. • Increase in network lease of$10,000 is due to increasing the internet bandwidth from 25Mbps to 50Mbps. • Of the $2.2 million departmental budget, $881,500 is for Software Maintenance and Licenses and Network Leases. • Revenues reflect the Towns' % share of the operating costs for the annual support and maintenance of the Property Information Management System (PIMS). Jim Northup, Information Technologies Director, said he is excited about the new services that will be offered to the County as part of the strategic plan. Commissioner Gordon said she is glad to see an IT strategic plan. She said this allows the County to see where the department is going and how to phase things in. Jim Northup agreed. Commissioner Pelissier agreed with Commissioner Gordon's comments. Commissioner Pelissier asked what the cost will be for a full fiscal year of these 6 positions. Paul Laughton said the net County costs for all new positions is $560,000. He said the cost for next year will be about $1.6 million, for a full year impact. Clarence Grier said the cost will be about $400,000 more next year. Chair Jacobs questioned why the County would hire someone just before the end of the fiscal year. Frank Clifton said this is an attempt to stagger out the process, as the employees have to be worked through the system and the training process. Jim Northup said it will change the dynamic of the team, and staggering them is good. Jim Northup said part of the Information Technology Plan was to put together a governance team, and this is being done. Commissioner Dorosin said staggering makes sense, but he questioned why positions are started in May and not July when the new fiscal year begins. Frank Clifton said it is just part of the phasing of the hiring process, and it gets you through calculations of the fiscal year. Commissioner Dorosin asked if this decision is driven by the needs of the department Jim Northup said the needs of the department are great, as outlined in the strategic plan. He said the department is only half staffed. Chair Jacobs asked Commissioner Dorosin if he would like staff to provide a dollar amount for the savings, if these employees started on July 1 versus May 1. Commissioner Dorosin said yes. Paul Laughton said the amount saved by hiring in July would be approximately $32,000 total.