Minutes 06-06-2013 - Laserfiche WebLink

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Budget Highlights • The increase in revenues of$45,900 in FY 2013-14 is due to Municipal Elections to be held in 2013. • The increase in Personnel Services and Operations in FY 2013-14 is due to budgeting for three (3) elections in FY 2013-14; only one (1) election was budgeted in FY 2012- 13. • Contract Services — Recommending a five-year contract with Printelect for voting machine hardware and software maintenance decreasing maintenance cost by $9,653 next FY. Savings in excess of$50,000 over five-year plan or 15% each year versus the one-year plan. Rates are locked in with no additional cost increases on an annual basis during the contracted period. Darryl Butts reviewed the budget highlights above. Chair Jacobs asked, if the voter id system is implemented, how the county can help residents get identification, if necessary. Elections Director Tracy Reams said there are state funds available and every effort will be made. She said there will be a poll to find out how many people do not have identification. Chair Jacobs asked if anyone has any idea how many people in Orange County will be affected. Tracy Reams said no. Chair Jacobs asked if there was a way to make manifests of the voting public to create a program to help with any difficulties. Tracy Reams said staff members are still waiting to see what the state will do and she feels that there will be efforts made to communicate the need for ID. She said she knows that work is being done with the DMV to provide identification cards to those who need it. Chair Jacobs noted that there are no DMV offices in Orange County. He stressed that the Board wants to work with the Elections staff to ensure that all residents who want to vote can do so. Tax administration Page 269 Budget Highlights • The increase in Personnel Services and Operations in FY 2013-14 within the Land Records division is due to the transfer of four (4.0 FTEs) GIS staff positions from Information Technologies Department to the Lands Records division of Tax Administration, which occurred during the current fiscal year. • The FY 2013-14 Manager Recommended Budget includes the reassignment of the Motor Vehicle billing and assessment staff (2.0 FTEs) from the Revenue division to the Assessor division in order to comply with State Statutes regarding assessment work. • The FY 2013-14 Manager Recommended Budget includes an additional $4,900 to assist with forced collections on delinquent registered motor vehicle bills due to the new Tax & Tag State program. • The FY 2013-14 Manager Recommended Budget includes an additional $94,000 to begin a comprehensive business auditing program. This initiative will educate taxpayers on proper listing methods and ensure equity among taxpayers. While the cost of the effort will be offset by discovery revenues, the priority is to ensure that there is equity among all taxpayers. A conservative estimate of return for this investment is 2:1.