Agenda - 09-17-2013 - 5l - Laserfiche WebLink

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Vehicle Replacement - Internal Service Fund Purpose of Fund In FY 2012 -13, the Commissioner Approved Budget established a second Internal Service Fund, for County vehicle purchases. Internal Service Funds are an accounting device used to accumulate and allocate costs internally among the functions of the County. Historically, the County has used an internal service fund to account for one activity - its employee dental insurance program. With the creation of this Vehicle Replacement Fund, vehicles purchased occur through this fund instead of the departments' operating budgets. The change centralizes vehicle purchases, which increases the effectiveness of vehicle performance and cost monitoring. Recommendations are founded upon vehicle age, mileage, maintenance costs, fuel efficiency, and departmental mission need. The average age and accumulated mileage of the recommended replacements are 14 years and 140,000 miles, respectively. Recommended replacement vehicle platforms are the Toyota Prius for administrative, highway and street use; the Chevrolet Captiva for moderate all- terrain use; the Chevrolet All Wheel Drive Equinox for heavy all- terrain use; the Ford Transit Connect for highway utility, service and light cargo use; the Ford F150 (both two and four wheel drive) for heavy utility use with the 4x4 option for heavy all- terrain use for Environmental Health, Emergency Services, and DEAPR missions; and the Chevrolet Tahoe for non -jail law enforcement use. All platforms are evaluated for department mission utility, durability, maintenance standardization, and fuel efficiency. The list below outlines recommended vehicle requests for FY 2013 -14. Pricing is based upon current State Contract rates. During the early fall, staff will provide a complete list of recommended, debt - financed, vehicle purchases, for the BOCC's consideration. FY 2013 -14 Recommended Vehicles Department Item Description Cost Asset Management Services Ford Transit Connect — replaces #532 2001 Dodge pick -up $24,547 Ford F150 4x4 Crew Cab truck — replaces #533 1996 GM $24,635 truck Department of the Environment, Agriculture, F350 15 passenger van — replaces #424 1999 Dodge $24,181 Parks and Recreation passenger van F550 Light dump truck — replaces #471 1995 Ford F250 $35,724 dump truck 2 Ford F150 4x4 Crew Cab Trucks — Replaces #663 2006 Ford Expedition (destroyed by fire) and #698 2006 Ford $95,206 Expedition (existing EMS Supervisor); includes aftermarket Emergency Services upfit costs Freightliner /Excellence Ambulance to replace aging Wheeled Coach ambulance unit (Emergency Medical Services); $236,136 includes aftermarket upfit costs