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21 <br /> Exhibit A <br /> Reporting Schedule <br /> Grantee shall report the following to the Board, by providing information to the Executive <br /> Director: <br /> 1. Grantee's contracts shall include performance measures and acceptance testing criteria to <br /> ensure that the equipment and services meet the operational and technical requirements of <br /> the 911 center. Grantee shall provide copies of contracts, purchase orders and invoices for <br /> any equipment or services for which Grant Funds will be expended, including direct <br /> disbursements to subgrantees, if any. Such items shall be reported to the Executive <br /> Director in a timely manner to ensure prompt payment for any authorized invoices. <br /> 2. Progress Reports or assessments that demonstrate the success, or lack thereof, of the <br /> Project. The progress reports shall include activities and actions within the Scope of <br /> Project (Section 2), Project Schedule (Section 6), and the following information: a <br /> comparison of actual accomplishments to the goals and objectives described in the Grant <br /> Application as such are established for the period and any significant findings; reasons why <br /> established goals were not met, if applicable; and other pertinent information including, <br /> where appropriate, analysis and explanation of cost overruns or projected changes in time <br /> or funding needed for completion of project objectives. <br /> 3. Reports: The Grantee shall provide monthly reporting of contracts, purchase orders and <br /> other financial matters identified in Paragraph 1 above. These monthly reports shall be <br /> delivered to the Executive Director beginning on 1 October 2013 and continue thereafter on <br /> the first of each month for the term of the Agreement. <br /> a. The Grantee shall submit one copy of the each report via email in Microsoft Word <br /> and PDF format to the Project Officer and one copy of the transmittal letter to the <br /> Grant Administrator. <br /> b. The Grantee shall appear and provide presentations to the 911 Board during the <br /> term of this Agreement upon request of the 911 Board. <br /> 4. Interim Reports: Between the required reporting dates, events may occur which have <br /> significant impact upon the project or program. In such cases, the Grantee shall inform the <br /> 911 Board as soon as the following types of conditions become known: <br /> a. Problems, delays, or adverse conditions which will materially affect the ability to <br /> attain program objectives, prevent the meeting of time schedules and goals, or <br /> preclude the attainment of project work. This disclosure shall be accompanied by a <br /> statement of the action taken or contemplated, and any Federal assistance needed to <br /> resolve the situation. <br /> b. Favorable developments or events which enable meeting time schedules and goals <br /> sooner than anticipated or producing more work units than originally projected. <br /> 5. Final Technical Report <br /> a. An interim report and final report documenting activities and outcomes is required. <br /> In addition, an ROI case study describing the project, completed ROI spreadsheets, <br /> Page 15 of 17 <br />