Agenda - 09-17-2013 - 5a - Laserfiche WebLink

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17 1 Development with a combination approach that saves dollars. He said there are many 2 other departments with outreach, and some of this is trial and error. He said this is a 3 new position and a new department. 4 Frank Clifton said staff could go back and talk with the School of Government 5 about consulting. He said Carla Banks is using interns when she can, and one is bi- b lingual and is translating many of the County outreach efforts. 7 Chair Jacobs said there is a scheduled conversation about this in the fall. 8 Commissioner Price asked what type of advertising the $60,000 will go towards. 9 Frank Clifton said this will be for any operational costs, such as advertising, 10 programming, creating brochures. 11 Commissioner Gordon said she would like to see a rationale for creating a new 12 department. 13 Frank Clifton said it is a specific function that supports county departments and 14 the Board of County Commissioners and consolidates cost into one area for advertising. 15 Carla Banks referred to the orange packets that the Board received recently, and 16 said this is an example of her work. 17 18 Human Resources, Pg. 169 (including Non-Departmental items, Pg. 182) 19 • Employee benefit information can be found in the Governing and Management 20 Non-Departmental section and in Appendix A. 21 22 Tonya Walton said the expenditure budget is about $725,000 and this is an 23 increase of$24,000, related to COLA adjustments. 24 Director Nicole Clark thanked the Board for their support. 25 Chair Jacobs asked for the definition of an automated performance management 26 system. 27 Nicole Clark said the department went live with an automated application 28 process in January of last year. She said there is another module that allows 29 performance evaluations to be completed online, which eliminates paper and allows for 30 the establishment of common core competencies and automated ratings. 31 Commissioner Dorosin asked about the dollar amount for the cost of living 32 increase. 33 Nicole Clark said it is approximately $950,000. 34 35 Aging, Pg. 33 36 Tonya Walton reviewed the following budget highlights: 37 38 Administrative Services Budget Highlights: 39 • Revenue Increase: Transfer of$175,000 contribution for Aging's Community 40 Based Services Division, from Carol Woods Retirement Community, for Master 41 Aging Plan 2012-2017 implementation costs. (Note: These funds have been 42 available and tracked in the General Fund operating budget for several years, but 43 were recorded differently, prior to a recent change in accounting practices.) 44 45 46 Community Based Services Budget Highlights: 47 • Personnel Increase: The department received a Facilities Maintenance 48 Supervisor (1.0 FTE), from Asset Management Services, in FY 2012-13. The 49 position will be responsible for the on-going maintenance of both the Seymour and 50 Central Orange Senior Centers, including daily operations, weekly, monthly and 51 annual maintenance inspections and coordination of services through Asset 52 Management Services. Personnel costs total $78,703. 53 • Revenue Decreases: Loss of$12,990 from the Friends of Senior Centers 54 organizations, which funded nonpermanent personnel to work two evening shifts,