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1 <br /> I Attachment 1 <br /> 2 <br /> 3 <br /> 4 DRAFT MINUTES <br /> 5 BOARD OF COMMISSIONERS <br /> 6 BUDGET WORK SESSION <br /> 7 May 14, 2013 <br /> 8 7:00 p.m. <br /> 9 <br /> 10 The Orange County Board of Commissioners met for a Work Session on Thursday, May <br /> 11 14, 2013 at 7:00 p.m. at the Southern Human Services Center in Chapel Hill, N.C. <br /> 12 <br /> 13 COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Alice M. Gordon, <br /> 14 Barry Jacobs, Earl, McKee, Bernadette Pelissier, Renee Price and Penny Rich <br /> 15 COUNTY COMMISSIONERS ABSENT: <br /> 16 COUNTY ATTORNEYS PRESENT: <br /> 17 COUNTY STAFF PRESENT: County Manager Frank Clifton, Assistant County Managers <br /> 18 Michael Talbert, Clarence Grier and Clerk to the Board Donna Baker (All other staff members <br /> 19 will be identified appropriately below) <br /> 20 <br /> 21 <br /> 22 1. Review of Draft Orange County Public Library Strategic Plan 2013-2016 <br /> 23 <br /> 24 Lucinda Munger said the purpose tonight is for the Board to receive a presentation on <br /> 25 the Library's strategic plan by Dr. Anthony Chow, who is with UNC-Greensboro and is also the <br /> 26 state library consultant. She said that, following the presentation, the Board's suggestions will <br /> 27 be incorporated into the plan that is due to the State Library. <br /> 28 <br /> 29 Executive Summary <br /> 30 Funded by the North Carolina State Library, Dr. Anthony Chow, a state library <br /> 31 consultant, helped conduct a community needs analysis (CNA) for the Orange County Public <br /> 32 Library (OCPL) over a three month period from September to November 2012. This was <br /> 33 followed up by a comprehensive four month strategic planning process that took place from <br /> 34 January to April 2013. Approximately 500 community members participated in the initial <br /> 35 community needs analysis (involving interviews of community leaders (n=11), community <br /> 36 forums (n=4), two staff focus groups, and online and hard copy survey responses (gathered <br /> 37 both inside the library and outside in the community). Another 300 members participated in <br /> 38 nine community focus groups, and hard copy and online surveys focused on community input <br /> 39 into the strategic plan. <br /> 40 <br /> 41 A video presentation was shown. <br /> 42 <br /> 43 Dr. Anthony Chow said Phase I was the Community Needs Assessment. He said the <br /> 44 group took samplings, both random and community-wide. He said the methods included: <br /> 45 interviews, focus groups, hard copies of survey and on-line surveys. <br /> 46 <br /> 47 Presentation- questions asked: <br /> 48 How do you use the library? <br /> 49 • What is a 21St Century library? <br /> 50 • Why are libraries important? <br />