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17 <br /> 1 Planning and Board of Adjustment. <br /> 2 <br /> 3 Decision Point: <br /> 4• Does the Board want to develop a process for Commissioners to vet board <br /> 5 appointments to these particular boards (and others as applicable)? <br /> 6• Are there criteria to be applied or a process for vetting appointments (such as <br /> 7 interviews, questions on a revised application, committee review, etc.)? Or will the application <br /> 8 process suggested in Item #1 cover this item? <br /> 9 <br /> 10 The Board decided that Item #1 was sufficient (no vetting necessary) <br /> 11 <br /> 12 3. How should Commissioners participate, if at all, in the nominating and selection <br /> 13 process of prospective applicants to their advisory boards? <br /> 14 <br /> 15 Background: Currently, most boards with the exception of the Planning Board, Board of <br /> 16 Adjustment, OWASA, E&R Board and ABC Board usually make recommendations for new <br /> 17 members since many boards go through a process of engaging prospective members before <br /> 18 making recommendations: inviting applicants to meetings, sessions to let individuals ask <br /> 19 questions, and letting staff orient potential new members to time commitments of a particular <br /> 20 board, by-laws, goals, etc. <br /> 21 <br /> 22 Decision Point: <br /> 23• Does the Board want to proceed with a process for allowing Commissioners to <br /> 24 participate in the nominating process and selection process of prospective applicants to its <br /> 25 advisory boards? <br /> 26• If so, what criteria are to be applied? <br /> 27• Does the board want to retain its current process for appointing members to its advisory <br /> 28 boards? <br /> 29 Tabled <br /> 30 <br /> 31 4. Does the Board want to establish a procedure whereby Orange County <br /> 32 appointees/representatives to outside boards (such as the Chapel Hill Planning <br /> 33 Board, etc.) communicate back to the Board on a regular basis? <br /> 34 <br /> 35 Background: Currently there is not a process in place for Orange County representatives to <br /> 36 such bodies as town advisory boards to report back to the Board. <br /> 37 <br /> 38 Decision Points: <br /> 39• Does the Board want to formalize a process for this type of communication to occur? <br /> 40 Are there any criteria to be applied? (Report in writing annually, attend BOCC retreat to <br /> 41 report verbally, etc.) <br /> 42 <br /> 43 Tabled <br /> 44 <br /> 45 5. Letters from the Chair of the BOCC representing the position of the entire board. <br /> 46 <br /> 47 Decision Points: <br /> 48• The Board agreed that, unless extraordinary circumstances arise, any letter from the <br /> 49 Board Chair representing the position of the entire board will be circulated a day prior to <br />