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1 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 12, 2013 <br />SUBJECT: Southern Branch Library Siting Criteria, Process Update <br />DEPARTMENT: Library, Asset Management <br />Services (AMS), Planning <br />Action Agenda <br />Item No. 2 <br />PUBLIC HEARING: (Y /N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />A. September 18, 2012 Site Selection Lucinda Munger, (919) 245 -2528 <br />Criteria Abstract Jeff Thompson, (919) 245 -2625 <br />B. May 10, 2013 Carrboro Additional Sites Michael Harvey, (919) 245 -2597 <br />Letter <br />C. Southern Library Site Locator <br />D. Additional Site Partial Phase 1 Analysis <br />E. Sample Lease Cost Illustration <br />PURPOSE: To receive an update on additional Southern Branch Library site analysis and <br />provide feedback to the Manager on potential next steps. <br />BACKGROUND: <br />Purpose and Overview of the Site Selection Process <br />On September 18, 2012, the BOCC approved a set of guiding principles and a comprehensive <br />site selection criteria for locating the Southern Branch library, contemplated for operation during <br />fiscal year 2016 -17 within the Capital Investment Plan (note Attachment A, "September 18, <br />2012 Site Selection Criteria Abstract "). The criteria and its related processes is a guide for staff <br />examination, evaluation and recommendations to the BOCC for final site selection. The criteria <br />and process was crafted over several months with public input as well as that of the Carrboro <br />Board of Aldermen. <br />The criteria focus on a process providing two tiers of analysis. The first level ( "Phase 1") <br />focuses on technical considerations for the site, including location, broad geographic attributes, <br />jurisdiction land use requirements, site constraints, access, and general cost considerations. <br />Preliminary staff evaluation of selected sites would lead to recommendation to the BOCC for <br />more in -depth technical study of a given parcel(s) requiring the engagement of third party <br />professional services firms in the areas of soils, topography, environmental, and cultural <br />characteristics, utility capacity, access, transportation, and title issues. These in -depth studies <br />for would require an estimated $10,000 to $15,000 investment for each selected site to <br />determine the full viability and support of a Southern Branch library. <br />Upon the receipt of these results, staff may recommend a site (or sites) to the Board that would <br />matriculate to the second phase of analysis involving the receipt of public comment of the sites. <br />