Agenda - 09-12-2013 - 3 - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 12, 2013 Action Agenda Item No. 3 SUBJECT: Whitted Meeting Room Schematic Design Review DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: Schematic Floor Plans Jeff Thompson, (919) 245 -2658 PURPOSE: To review and comment on the schematic design of the Whitted Permanent meeting room, including meeting set -up and operational considerations, and provide guidance to the Manager for the preparation of design documents for the facility. BACKGROUND: On April 4, 2013, the BOCC authorized staff to move forward with the design of permanent Board meeting facilities within the Whitted 2nd Floor "A" building in Hillsborough, and included this capital project within the adopted Capital Investment Plan in FY 2013 -14. On June 18, 2013, the BOCC authorized the Manager to move forward with the design, award a bid, and complete the necessary site work for this project as "Phase 1" in order that the work could be completed this fall during optimal outdoor weather. This site work, which will include significant paving, stormwater management, lighting, pedestrian access, handicapped access, and landscaping improvements, is currently out to bid and should be complete no later than the end of November 2013. The County has engaged Corley, Redfoot Architects as the designer for the project. Ken Redfoot with Corley, Redfoot Architects ( "CRA ") will present the major elements of the schematic design and lead a discussion with the BOCC on important operational issues (Dais design, meeting setup, audio visual elements, meeting flow, etc.). CRA will incorporate these comments into its full schematic design presentation to the BOCC as a decision item at the September 17, 2013 regular meeting. The BOCC will be asked to provide additional comment and allow the Manager to move forward with the preparation of construction drawings for the facility.