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Commissioner McKee said some of the people that signed up to be on the informal design group <br /> are here tonight. He said this group is also open to others who are interested. He confirmed with Jeff <br /> Thompson that this resident design committee will be involved from the beginning of the process. <br /> Commissioner Price said she had concerns about attachment 3 and the different options. She <br /> feels this could short change the design group. She said that if the design group decides that an open air <br /> pavilions is not necessary, then it should not be included in the contract. She said it seems the contract <br /> should not be figured before the group has met for discussion. <br /> Jeff Thompson said that the design fee is simply for MBAJ to evaluate the cost of the three options. <br /> Commissioner Price said that she sees the value of the mothballing option, but the community <br /> never suggested the open air pavilion; so she questions why money should be spent looking at this. <br /> Jeff Thompson said this was discussed at a public meeting in September as an option. <br /> Commissioner Price asked if there could be a meeting with the residents to gauge interest before <br /> money is invested in studying designs. <br /> Jeff Thompson said this was done in the spring and fall of 2012. <br /> Dave Stancil said this process started with placement of flyers within stores, churches and public <br /> buildings in the community, as well as mailings to citizens who lived within miles of the property. He said <br /> there is a mailing list of 60 people in the community. He said the initial plan had a program to demolish the <br /> facility and start with something new, and this evolved into saving a portion of the building. This has now <br /> evolved into additional conversations about other options. He said there have been discussions with the <br /> community about needs, and these discussions were used to come up with options. <br /> Commissioner Dorosin said it would be good to see notes from these past committee meetings. <br /> He questioned whether the process can be started without knowing the end uses of the facility. <br /> Jeff Thompson said there is information spelled out in the notes from the prior meetings, and all the <br /> uses spelled out by the public have been digested and will be brought to the table when the design <br /> process starts. He said the original premise was to deconstruct the wings and concentrate on the 10,000 <br /> square foot space and there were several reasons for this, including demand of infrastructure and serious <br /> sewer and plumbing constraints. He said the current system will support the 10,000 square foot option. <br /> He said that option 3 would require an $800,000 investment to expand the septic system to accommodate <br /> use. He said that the April 16th meeting brought up the option of not bringing down everything, but having <br /> alternative uses for the other two wings. He said this started a conversation of an additional study to bring <br /> back the base design and add to it some of the other options. <br /> Commissioner Dorosin clarified that the RFQ that went out is a generic design that could potentially <br /> accommodate everything raised in the community meetings. <br /> Jeff Thompson said it will address community spaces, recreational spaces, internet connectivity <br /> spaces, and a kitchen. <br /> Commissioner Pelissier said this was originally on the CIP plan as a commitment to the community <br /> to renovate and not deconstruct this facility. She recalled community discussion around family reunions <br /> and other events and now this is evolving into county services. She feels there needs to be a discussion <br /> regarding service models. She does not want to go back on the promise to have something done, but she <br /> thinks that maybe it should be slowed down. She said there needs to be a serious discussion of the <br /> service model and what can be afforded. She said the library was used but not by a lot of people, and it <br /> required two staff members for safety. She said there are complications with the current service model. <br /> Commissioner Gordon said the Board needs step back and re-think what is being done. She said <br /> one way to do this is to have a formal group created and to give them a formal charge and a deadline for a <br /> report. She said a clear budget needs to be defined. She feels that a formal structure on how to proceed <br /> is currently lacking. She suggested setting up a work group with a charge of defining the scope of service <br /> and a budget, to be brought back on June 18th. <br /> Jeff Thompson said this item and all background information can be brought back on 18th for new <br /> Board members and others to review. He said much of what Commissioner Gordon has mentioned has <br /> already been done and the budget of$2m was established in the CIP. <br /> Commissioner Price said this facility is being saved because of its cultural and historical <br /> significance. She noted that there has been discussion of having some sort of library or Cybrary in this <br /> facility, which would give students a place to use laptops and complete homework, as well as provide a <br /> computer space for those looking for work. She said the community also needs a gathering/meeting <br />