Agenda - 12-16-1997 - 9g - Laserfiche WebLink

Browse Search

f � phases of the project in future years. Staff are recommending to the Board that staff be authorized to negotiate with the recommended vendor between now and the next meeting on January 20, 1998, to obtain the exact services needed and at prices that fit within the available funding (both the County's appropriation, and funds that would be provided by other participating entities). The Board would be making no contractual commitment at this time. Atlantic's proposal for aerial photography and associated control would cost $51,900, although that figure would likely change during the negotiating process. The County and its potential partners sought the entire range of GIS products to receive the best possible price for each phase as a part of a comprehensive package of potential purchases. With the complete project scope and price agreed to by the vendor and with the County and its potential partners free to fund or not fund each phase beyond the aerial photography,products can be purchased at the pace and resources committed by budget processes. The Town of Chapel Hill, for instance, may purchase all of the proposed GIS products for its area in FY97-98, while the County will only consider future phase funding in the 1998-99 and future CIP/budgets. The agreement between the County, vendor, and other potential partners to be considered at the January 20, 1998 Commissioners' meeting would state these purchase options as they were stated in the RFP. RECOMMENDATION(S): The Manager recommends that the Board: 1) authorize staff to negotiate with Atlantic Technologies Limited and prepare an agreement for the Board's review and approval at the Commissioners' meeting on January 20, 1998; and 2) develop a proposed plan for cost sharing among those jurisdictions or entities in Orange County who wish to obtain and use the aerial photographs.