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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No. 3-A <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: December 1, 1997 <br /> SUBJECT: Contract approval; Roof survey <br /> DEPARTMENT: PURCHASING AND Public Hearing: No <br /> CENTRAL SERVICES Budget Amendment Reqd? No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Pam Jones, ext. 2650 <br /> Proposal/contract Wilbert McAdoo, ext 2626 <br /> Telephone Numbers- <br /> Hillsborough 732-8181 <br /> Chapel Hill 967-9251 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider approving a contract with RTD Associates, P.A. to conduct an <br /> analysis of each and every roof on County buildings. <br /> BACKGROUND: Orange County offices are covered by over 235,000 square feet of <br /> roofs. Each roof varies in the quality, life expectancy and maintenance required. <br /> Heretofore, the County has had no replacement/maintenance schedule whereby <br /> budgetary estimates and projections could be made. In an effort to protect the <br /> investment made by Orange County citizens in County buildings, it is suggested that <br /> such a schedule be created. In order to accomplish this in a reliable manner, a baseline <br /> of roof status should be established. The work proposed by RTD Associates will provide <br /> this critical information. The proposed cost for the assessment is $19,240. <br /> In addition to the assessment, it is suggested that RTD prepare a multi-year <br /> maintenance/management plan to guide the County in future budgetary initiatives. The <br /> cost for preparation of this plan is $3,800. <br /> RTD Associates is a Charlotte, NC firm which has done other work for the County over <br /> the past several years. Historically, their work and budgetary estimates have been very <br /> reliable. <br /> Funds are included in the existing Capital Improvement Plan to cover the cost of this <br /> work. <br /> RECOMMENDATION: The Manager recommends that the Board approve the contract <br /> with RTD Associates, P.A. for a sum not to exceed $23,040; and authorize the Chair to <br /> sign on behalf of the Board. <br />