Agenda - 12-16-1997 - 9c - Laserfiche WebLink

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i ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 16, 1997 Action Agenda Item No. —� SUBJECT: Strategic Automation Plan Implementation DEPARTMENT: Information Systems PUBLIC HEARING: (Y/N) BUDGET AMENDMENT: (Y/N) ATTACHMENT(S): INFORMATION CONTACT: Capital Project Ordinance Dick Taylor, ext 2276 12/16/97 ITAC Report Urgent SAP Short Term Needs List BellSouth Frame Relay Network Service TELEPHONE NUMBERS: Agreement Hillsborough 732-8181 Proposed Charge to ITAC Chapel Hill 968 4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To consider authorizing funding for the next phase of the implementation of the Strategic Automation Plan(SAP), and to consider approving a contract with BellSouth for network services to assist in accomplishing that implementation. BACKGROUND: At their December 1 meeting,the Board of Commissioners considered a staff proposal to authorize funding for several aspects of the short term implementation plan for the SAP. The Board approved funding to accomplish an update of aerial photography throughout Orange County, but asked that members of the SAP Technical Review Task Force who were able to do so review a number of questions raised by the Board during its December 1 discussion. Staff met with four members of the task force on December 9. A summary of the meeting discussion, along with questions reviewed and the Committee's feedback is attached. The task force members unanimously recommend,with staff concurrence, that the Board approve funding to accomplish the items on the December 1 "urgent needs" list: the networking of the new Southern Human Services Center(SHSC)with the Whiffed Human Services Center and the Government Services Annex (which houses the Information Systems Department and equipment); the purchase of 35 new PCs to complete the acquisition of computers for staff working at the SHSC; and obtaining frame relay network services from BellSouth under the terms of the attached draft agreement. The attached capital project ordinance would appropriate funds from the SAP reserve set aside by the Board in the approved 1997-98 budget to cover network development, SHSC PC purchases, and related equipment acquisitions. The project ordinance total of$208,888 includes the funding already approved for aerial photography($48,000). This amount is higher than the $182,429 requested on the December 1 "urgent needs" list, based on the recommendations of the SAP task force at the December 9 meeting that the County purchase more powerful baseline computers, and based on further site specific analysis of expected networking costs by Cisco