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22 <br />Orange County Personnel Ordinance Issue Date: August S, 2011 <br />or help prepare the employee for a County position which will demand a <br />higher skill or ability level. The initiative for participation in the <br />program must originate with the employee. Participation is on the <br />employee's own time off except as specified in section 16.1.13. (Sheriff <br />Department employees taking Law Enforcement related courses are not <br />eligible under this program as they have own existing program.) <br />16.1.3 All courses must be job related and approved by the Department Head <br />and the County Manger. Courses must help the employee in their present <br />position or prepare the employee for greater training, skills, or <br />knowledge in a career with the County. The candidate for tuition refund <br />or educational leave will be required to file a formal application for such <br />leave with the department head. All approvals for tuition refunds must <br />be obtained in advance of class enrollment. <br />16.1.4 Total costs which the County will pay for each eligible <br />employee are limited to no more than the average in Erreet" e <br />oaioiioo <br />state semester tuition cost ip -aper fiscal year €e>ieeand <br />shall apply to- fees and books required for the courses <br />(Activity fees are not reimbursable.) Receipts for all reimbursable <br />expenses must be attached to the request turned in following successful <br />completion of the course. Travel is reimbursable, only on date of <br />registration for the course. Verification of a passing grade or successful <br />completion must also accompany the request. (A grade of "C" or "Pass" <br />is required in formal course work.) Nothing is paid if the employee fails <br />to complete the course. <br />16.1.5 Funding for the program shall be available up to the limits established by <br />the County Commissioners and monies shall be disbursed on a fiscal <br />year basis. <br />16.1.6 Request for reimbursement must be made within 30 days of course <br />completion. The employee shall be responsible for obtaining <br />reimbursements. <br />16.1.7 Successful completion of the course or degree shall not warrant <br />additional pay. <br />16.1.8 All reimbursement checks shall be forwarded to the employee via the <br />Finance Department. <br />16.1.9 Expenses for training courses, seminars or workshops shall not be <br />reimbursed under this procedure. See Article III. Section 9. <br />16.1.10 An employee may receive an advance payment of no more than 50% of <br />the tuition costs, (verification of costs must accompany request for <br />advance payment) provided they shall agree to repay the County should <br />Article IV - Page 20 <br />