Agenda - 09-05-2013 - 5a - Laserfiche WebLink

Browse Search

16 1 Commissioner Price said she had concerns about attachment 3 and the different options. She feels 2 this could short change the design group. She said that if the design group decides that an open air 3 pavilions is not necessary, then it should not be included in the contract. She said it seems the contract 4 should not be figured before the group has met for discussion. 5 Jeff Thompson said that the design fee is simply for MBAJ to evaluate the cost of the three options. 6 Commissioner Price said that she sees the value of the mothballing option, but the community never 7 suggested the open air pavilion; so she questions why money should be spent looking at this. 8 Jeff Thompson said this was discussed at a public meeting in September as an option. 9 Commissioner Price asked if there could be a meeting with the residents to gauge interest before 10 money is invested in studying designs. 11 Jeff Thompson said this was done in the spring and fall of 2012. 12 Dave Stancil said this process started with placement of flyers within stores, churches and public 13 buildings in the community, as well as mailings to citizens who lived within miles of the property. He said 14 there is a mailing list of 60 people in the community. He said the initial plan had a program to demolish the 15 facility and start with something new, and this evolved into saving a portion of the building. This has now 16 evolved into additional conversations about other options. He said there have been discussions with the 17 community about needs, and these discussions were used to come up with options. 18 Commissioner porosin said it would be good to see notes from these past committee meetings. He 19 questioned whether the process can be started without knowing the end uses of the facility. 20 Jeff Thompson said there is information spelled out in the notes from the prior meetings, and all the 21 uses spelled out by the public have been digested and will be brought to the table when the design process 22 starts. He said the original premise was to deconstruct the wings and concentrate on the 10,000 square 23 foot space and there were several reasons for this, including demand of infrastructure and serious sewer 24 and plumbing constraints. He said the current system will support the 10,000 square foot option. He said 25 that option 3 would require an $800,000 investment to expand the septic system to accommodate use. He 26 said that the April 16th meeting brought up the option of not bringing down everything, but having alternative 27 uses for the other two wings. He said this started a conversation of an additional study to bring back the 28 base design and add to it some of the other options. 29 Commissioner porosin clarified that the RFQ that went out is a generic design that could potentially 30 accommodate everything raised in the community meetings. 31 Jeff Thompson said it will address community spaces, recreational spaces, internet connectivity 32 spaces, and a kitchen. 33 Commissioner Pelissier said this was originally on the CIP plan as a commitment to the community 34 to renovate and not deconstruct this facility. She recalled community discussion around family reunions 35 and other events and now this is evolving into county services. She feels there needs to be a discussion 36 regarding service models. She does not want to go back on the promise to have something done, but she 37 thinks that maybe it should be slowed down. She said there needs to be a serious discussion of the service 38 model and what can be afforded. She said the library was used but not by a lot of people, and it required 39 two staff inembers for safety. She said there are complications with the current service model. 40 Commissioner Gordon said the Board needs step back and re-think what is being done. She said 41 one way to do this is to have a formal group created and to give them a formal charge and a deadline for a 42 report. She said a clear budget needs to be defined. She feels that a formal structure on how to proceed 43 is currently lacking. She suggested setting up a work group with a charge of defining the scope of service 44 and a budget, to be brought back on June 1 gtn. 45 Jeff Thompson said this item and all background information can be brought back on 18th for new 46 Board members and others to review. He said much of what Commissioner Gordon has mentioned has 47 already been done and the budget of$2m was established in the CIP. 48 Commissioner Price said this facility is being saved because of its cultural and historical 49 significance. She noted that there has been discussion of having some sort of library or Cybrary in this 50 facility, which would give students a place to use laptops and complete homework, as well as provide a 51 computer space for those looking for work. She said the community also needs a gathering/meeting 52 space. She said that the wings of the building have memories' and because of this the community would 53 like to see if it is financially feasible to save the wings for future uses.