Agenda - 09-05-2013 - 5a - Laserfiche WebLink

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10 1 these events out there now but they are pricey. She said there needs to be research done regarding the 2 scale, to decide what can be done. 3 Commissioner Gordon referenced the third item on the Manager's recommendation. She asked if 4 Laurie Paolicielli could weigh in on how some of the other festivals are set up and what is involved in 5 fundraising and sponsorship. 6 Laurie Paolicielli said there is not a one size fits all model. She said there are about 30 events in 7 Orange County each year that range in scale and funding. She said her estimation was about $250,000 for 8 a county fair as described. She said the Board would need to look at all of the festivals and see what is 9 most important. 10 Commissioner Gordon asked her about sponsorships 11 Laurie Paolicielli said sponsorships help and that can range from state to national sponsorships. 12 She said there is county funding, Visitor Bureau funding, corporate funding. She said this is a skeletal plan 13 at this point, but it appears this event is more local and more county focused versus corporate. 14 Commissioner Gordon said the manager should discuss the potential for coordinating with other 15 events. She said it is a good idea to schedule visits to other fairs. She said it would be good to follow up 16 on what would be involved; which departments would be responsible; whether more staff would be needed; 17 how this would fit into the departmental structure; and what the infrastructure and operating cost would look 18 like. She feels that this fair should differ from the state fair and be uniquely local and focused on Orange 19 County. 20 Chair Jacobs asked about the specific time frame. 21 Frank Clifton said some of the existing events may not want to share their venue or time. He said 22 there would need to be hundreds of volunteers and an organizational structure. He suggested that there be 23 thought over the summer about who these volunteers would be. He suggested the organization of an initial 24 group to work on the volunteers. He said that the other fairs are typically paid for by admission charges 25 and ride fees. He said that having livestock also changes things. He said all of these elements have to be 26 decided. He said the extension service is a great partner and is involved in all the fairs. He said this is paid 27 staff, but there is also a huge volunteer pool that makes the events happen. 28 Chair Jacobs summarized that the common desires he hears from everyone relate to an 29 economically feasible, agricultural, unifying event, coordinated with other events. 30 Chair Jacobs suggested having Commissioner porosin and another commissioner volunteer to work 31 with staff between now and June 18th to brainstorm about representatives and groups that can be partnered 32 with over the summer to start fleshing out some of these ideas. He said this can then be brought back to a 33 work session for further discussion. 34 Commissioner Price expressed a desire to bring diversity to the fair and to bring in a diverse group 35 with representatives from all over the county. 36 Commissioner Gordon suggested including all of#2 and #3 from the manager's recommendation. 37 Chair Jacobs said it is premature for doing much more than figuring out the direction. He said his 38 suggestion is in line with #3. 39 Commissioner Gordon said she was hopeful that all of the Commissioner's input be considered. 40 Chair Jacob said the minutes could be used for this purpose. 41 42 A motion was made by Commissioner porosin, seconded by Commissioner Price that he and 43 another Commissioner will meet with county staff that put together this report and to bring back on June 18, 44 2013, a recommended process for continued exploration on the scope, feasibility, costs, local focus and a 45 suggested list of collaborators to participate in the county fair research to start over the summer break. A 46 full report is to be presented to the Board in the early fall. 47 48 VOTE: UNANIMOUS 49 50 A motion was made by Commissioner porosin, seconded by Commissioner Rich to nominate 51 Commissioner Price to this County Fair Working Group. 52 53 VOTE: UNANIMOUS 54