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Agenda - 09-05-2013 - 5a
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Agenda - 09-05-2013 - 5a
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BOCC
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9/5/2013
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Regular Meeting
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Agenda
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5a
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Minutes 09-05-2013
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10 <br /> 1 these events out there now but they are pricey. She said there needs to be research done regarding the <br /> 2 scale, to decide what can be done. <br /> 3 Commissioner Gordon referenced the third item on the Manager's recommendation. She asked if <br /> 4 Laurie Paolicielli could weigh in on how some of the other festivals are set up and what is involved in <br /> 5 fundraising and sponsorship. <br /> 6 Laurie Paolicielli said there is not a one size fits all model. She said there are about 30 events in <br /> 7 Orange County each year that range in scale and funding. She said her estimation was about $250,000 for <br /> 8 a county fair as described. She said the Board would need to look at all of the festivals and see what is <br /> 9 most important. <br /> 10 Commissioner Gordon asked her about sponsorships <br /> 11 Laurie Paolicielli said sponsorships help and that can range from state to national sponsorships. <br /> 12 She said there is county funding, Visitor Bureau funding, corporate funding. She said this is a skeletal plan <br /> 13 at this point, but it appears this event is more local and more county focused versus corporate. <br /> 14 Commissioner Gordon said the manager should discuss the potential for coordinating with other <br /> 15 events. She said it is a good idea to schedule visits to other fairs. She said it would be good to follow up <br /> 16 on what would be involved; which departments would be responsible; whether more staff would be needed; <br /> 17 how this would fit into the departmental structure; and what the infrastructure and operating cost would look <br /> 18 like. She feels that this fair should differ from the state fair and be uniquely local and focused on Orange <br /> 19 County. <br /> 20 Chair Jacobs asked about the specific time frame. <br /> 21 Frank Clifton said some of the existing events may not want to share their venue or time. He said <br /> 22 there would need to be hundreds of volunteers and an organizational structure. He suggested that there be <br /> 23 thought over the summer about who these volunteers would be. He suggested the organization of an initial <br /> 24 group to work on the volunteers. He said that the other fairs are typically paid for by admission charges <br /> 25 and ride fees. He said that having livestock also changes things. He said all of these elements have to be <br /> 26 decided. He said the extension service is a great partner and is involved in all the fairs. He said this is paid <br /> 27 staff, but there is also a huge volunteer pool that makes the events happen. <br /> 28 Chair Jacobs summarized that the common desires he hears from everyone relate to an <br /> 29 economically feasible, agricultural, unifying event, coordinated with other events. <br /> 30 Chair Jacobs suggested having Commissioner porosin and another commissioner volunteer to work <br /> 31 with staff between now and June 18th to brainstorm about representatives and groups that can be partnered <br /> 32 with over the summer to start fleshing out some of these ideas. He said this can then be brought back to a <br /> 33 work session for further discussion. <br /> 34 Commissioner Price expressed a desire to bring diversity to the fair and to bring in a diverse group <br /> 35 with representatives from all over the county. <br /> 36 Commissioner Gordon suggested including all of#2 and #3 from the manager's recommendation. <br /> 37 Chair Jacobs said it is premature for doing much more than figuring out the direction. He said his <br /> 38 suggestion is in line with #3. <br /> 39 Commissioner Gordon said she was hopeful that all of the Commissioner's input be considered. <br /> 40 Chair Jacob said the minutes could be used for this purpose. <br /> 41 <br /> 42 A motion was made by Commissioner porosin, seconded by Commissioner Price that he and <br /> 43 another Commissioner will meet with county staff that put together this report and to bring back on June 18, <br /> 44 2013, a recommended process for continued exploration on the scope, feasibility, costs, local focus and a <br /> 45 suggested list of collaborators to participate in the county fair research to start over the summer break. A <br /> 46 full report is to be presented to the Board in the early fall. <br /> 47 <br /> 48 VOTE: UNANIMOUS <br /> 49 <br /> 50 A motion was made by Commissioner porosin, seconded by Commissioner Rich to nominate <br /> 51 Commissioner Price to this County Fair Working Group. <br /> 52 <br /> 53 VOTE: UNANIMOUS <br /> 54 <br />
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