Agenda - 09-05-2013 - 5a - Laserfiche WebLink

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9 1 X Examininq Existinq Events and Partnerships 2- Consider how to coordinate or involve existing events? 3 X Determininq Manaqement Structure 4 Initial guidance on managing entity? 5 X Financial and Operational Considerations 6 Further financial analysis and infrastructure assessment needed 7 X Other Info Needed bv the Board? 8- 9 Final Thoughts — One approach 10 X Use Report as Discussion Starter 11 - Identify additional info needed 12 X Visit Existinq Fairs for Firsthand Experience 13 - Schedule visits to selected county fairs this fall 14 X Partnership Conversations 15 - Develop process, begin conversations with possible partners. 16 x Next Step 17 - Work session this fall — after site visits, additional information gathered. 18 19 When referring to the map on slide 3, Dave Stancil noted that there are clusters of activity in the far 20 western and eastern portions of the state but not in this area. He noted that this was created by early 21 transportation challenges with people in the far sides of the state being unable to transport livestock to the 22 centrally located state fair. He said these events have now become an important part of these areas. 23 He said this fair would likely be a 2015-16 project. 24 Commissioner Price questioned who the target audience for this county fair would be. She noted 25 that all of the other county events seem to have a specific target group. 26 Commissioner McKee said it would be helpful to have a calendar to indicate not only the existing 27 events, but also ball games and other events that might conflict. 28 Dave Stancil said there is a listing on page 29, but it is not in a calendar format. 29 Frank Clifton said the difficulty is that the calendar changes every year; so it was easier to put this 30 information in a list format. 31 Commissioner McKee said he sees that there is no noted financial impact at this point, but he will 32 need figures before any in depth discussion. He said that, along with financial information, there needs to 33 be a clear idea of what other county projects and programs may be affected by spending on this type of 34 fair. 35 Commissioner porosin said this item is near to his heart and he would be happy to visit other fairs to 36 do research. He said everyone he has talked to is excited about a county fair. He said that there may 37 always be a conflict with another event, and everyone can't be accommodated. He feels that the target 38 audience is everyone in Orange County. He would like to see something more like the Chatham County 39 fair- with local agriculture, local artisans, local music, 4-h, baking contests among other things. He said this 40 could initially be just 1-2 days and could potentially be held at the Blackwood Farm. He said this would 41 offer a showcase of Orange County's agricultural past and general history given through oral history. He 42 said the theme would be all about Orange County and would provide a celebration and a chance to show 43 off the County. 44 Commissioner porosin said he would like for the Board to move forward with this and he feels it can 45 be done in a way that is manageable and financially feasible. 46 Commissioner Rich asked what approach would be used to figure out the financial aspects, such as 47 best practices from other fairs. 48 Dave Stancil said the committee did not presume too much at this point. He said it would be good 49 to get financial and operating budget information from some of the other events already being done. 50 Commissioner Pelissier said the Board needs to think about whether this will be a break-even event 51 or whether Orange County will help foot the bill. She said another issue is scale. She said the people she 52 has spoken with want a local emphasis with a focus on agriculture and food. She said there are some of