Agenda - 09-05-2013 - 5a - Laserfiche WebLink

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25 1 He reviewed the information on page 5 of the abstract, regarding the meeting on 2 September 25th. He noted that this group overwhelming sided with an adaptive re-use method 3 of construction. 4 He reviewed the blueprints on page 6. He said that the volunteer group can take the 5 charge and begin meeting this week. He introduced John Thomas, with MBAJ Architects. 6 Chair Jacobs pointed out the decision points summarized on page 10 and said there 7 was a choice to be made between #4 and #5: 8 9 #4 Consider awarding a contract for professional services to MBAJ Architects, Inc. from 10 Raleigh, NC, for the not-to-exceed amount of$167,500 for the architectural and 11 engineering design work associated with the Northern Human Services Center 12 Community Center project; or 13 14 #5 Consider awarding a contract for professional services to MBAJ Architects, Inc. from 15 Raleigh, NC, for the not-to-exceed amount of$208,300 for the architectural and 16 engineering design work associated with the Northern Human Services Center 17 Community Center project, including the programming and schematic design of 18 potential alternatives that would preserve the classroom wings for either deferred use 19 ("mothball"), open air "pavilion" use, or full use. 20 21 Commissioner Gordon referred to the page for the charge. She said she had asked for 22 the cost of the three alternates, and she reviewed these. She suggested that perhaps there is 23 a middle ground between the contract in #4 and #5, since #5 has three options, and not all of 24 them have to be selected. She noted that the interest began as interest in deferred use. 25 Chair Jacob said the charge is on page 200. 26 Frank Clifton said the contracts are created with a "not to exceed" cost, so if fewer options are 27 selected, the rates may be less than that amount. He also noted that these are hourly rates. 28 Commissioner Pelissier referred to the option of a pavilion and asked if there was a risk 29 that there may be things under the building that would be problematic. 30 Jeff Thompson said there is rain runoff that is overflowing and impacting the existing 31 septic system. He said that the advantage to bringing the wings down is that this problem will 32 be corrected. 33 Chair Jacobs said this was discussed at agenda review, and the Commissioners had 34 authorized a certain level of funding. He said was a limit to the septic system. He said the 35 Board did not want to put staff in an awkward position and it was advised that a Commissioner 36 attend to express to the public the support, alternatives and constraints outlined by the Board. 37 Commissioner Price asked if other Board of County Commissioners can attend the 38 meeting and Chair Jacobs said this is not a problem. 39 40 A motion was made by Commissioner Gordon, seconded by Commissioner Pelissier to: 41 42 1) Approve the suggested Charge for the Northern Human Services Center Resident Design 43 Advisory Work Group; 44 45 2) Award a contract for professional services to MBAJ Architects, Inc. from Raleigh, NC, for the 46 not-to-exceed amount of$173,500 for the architectural and engineering design work associated 47 with the Northern Human Services Center Community Center project, including the 48 programming and schematic design of one potential alternate that would preserve the 49 classroom wings for deferred use ("mothball"); and 50