Agenda - 09-05-2013 - 5a - Laserfiche WebLink

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8 1 Chair Jacobs said there was some difficulty in setting up a meeting with staff and Board 2 representatives, so this group did not meet until late on June 14th. He noted that this is why this 3 item just came to the Board this afternoon by email and is at their places this evening. 4 Commissioner Rich said she really has not had enough time to read and process it. 5 She said her biggest concern is the initial cost to the county, as outlined on the back page. She 6 is neutral about the idea, but she is concerned about the financial impact. 7 Commissioner Pelissier said she had similar concerns. She noted that most of the other 8 fairs in the state are run by non-profits, rather than counties; and all of these broke even. She 9 would not want to vote on a charge at this time without specific costs. 10 Commissioner Gordon said that this will not be immediately sustainable. She 11 referenced the statement in 2b regarding sustainability, and said this should be altered to state: 12 "... with a model that at least enables it to become self-sustained over time; However the 13 County Commissioners prefer a model that enables the County Fair to break even financially 14 from the outset." 15 She also referenced #7, and said this should be altered to further include: "... should, at 16 least, be a self-sustaining model, which will diminish the County's fiscal and oversight role over 17 time; However the County Commissioners prefer a model that enables the County Fair to break 18 even financially from the outset." 19 She said this should be added and this does not preclude the group coming back. 20 Chair Jacobs clarified that Commissioner Gordon is proposing changes to 2b and 7. 21 Commissioner porosin said he has no concerns with those suggestions, but he feels 22 that the Board needs to be realistic about this event. He said this will be an invaluable service 23 to the county, and the thought that it will not cost anything from the beginning is unrealistic. He 24 said the intent of the work group is not inconsistent with what Commissioner Gordon said, 25 regarding the idea of becoming self—sustaining. He said that if people want a fair without 26 spending county money, then people don't really want a county fair. 27 Commissioner Rich said she would like to have a better idea of the financial and staff 28 impacts before she would vote on this. 29 Commissioner McKee said that question and others should be answered by the work 30 group. He said that, without going forward with the work group, the Board probably won't get 31 answers. Commissioner McKee said he has his own questions, but he needs more details. He 32 said that the work group should start working. 33 A motion was made by Commissioner Price, seconded by Commissioner Rich to 34 approve a charge, with changes suggested by Commissioner Gordon, to the joint Board/staff 35 committee appointed June 4 to examine the feasibility, process, scope and potential 36 collaborators and stakeholders for a locally-focused county fair. 37 38 VOTE: UNANIMOUS 39 40 Chair Jacobs noted that the only reason this was added to the agenda was to avoid 41 losing the entire summer. 42 43 a. Minutes 44 The Board approved the minutes from April 16, 17, 23 and May 7, 28, 2013 as submitted by the 45 Clerk to the Board. 46 b. Motor Vehicle Property Tax Releases/Refunds 47 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle 48 property tax values for fourteen (14) taxpayers with a total of fourteen (14) bills that will result in 49 a reduction of revenue in accordance with NCGS. 50 c. Property Tax Releases/Refunds