Agenda - 09-05-2013 - 5a - Laserfiche WebLink

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7 1 Commissioner McKee clarified that the statement would nullify that section and the one 2 that follows; and he said that, if so, he has no problem with leaving it in. 3 Commissioner porosin withdrew his motion; but he said templates have pros and cons, 4 and this should be discussed at a later date. 5 A motion was made by Commissioner McKee, seconded by Commissioner Rich to 6 approve an agreement between the County of Orange and Phillips & Jordan, Inc. for the 7 purpose of providing Emergency Debris Removal and Processing Services and authorize the 8 Chair to sign. 9 10 VOTE: UNANIMOUS 11 12 t. Land Lease for Oranqe County Jail 13 The Board considered entering into a fifty year Land lease Agreement with the State of 14 North Carolina for an estimated 8.53 acre parcel located near the existing Orange Corrections 15 Facility at a rate of$1 per year for the purpose of the development and construction of a County 16 Jail facility; and authorizing the Chair to sign upon final approval of the County Attorney. 17 Commissioner Price asked if it is wise move forward on this lease, since John Roberts 18 has stated that there may be some uncertainty. 19 Frank Clifton said the staff has been working to acquire a lease for two years and the 20 intent is to have a vested interest in this property. 21 Commissioner Gordon asked John Roberts to speak to this. She thinks there is risk 22 involved. 23 John Roberts said the risk would come further down the road, after the construction 24 starts, not with the land lease. He suggested the Board seek further assurances from the state 25 about the current correctional facility on the site. 26 Commissioner Gordon said if the county is going forward with a proposal to build on that 27 land and this is pulled out from under them, it would be a problem. She said, once construction 28 is started, this is a considerable risk and she understands it is a trade-off. She said she is not 29 sure that the lease can be re-negotiated; however, looking at the highlighted provisions, she 30 does not feel that a non-government client would be advised to sign this. She thinks the deal is 31 good, but the risk is substantial. 32 Chair Jacobs clarified that the proposed timeline would essentially give the Board three 33 years to make a drop dead decision on this facility. 34 Commissioner Pelissier asked what the legal ramifications would be if the state were to 35 take this property at some point. 36 John Roberts said the County only has the authority given to them by the state. He 37 does not know the legal ramifications at this point. He said the Dorothea Dix property site may 38 affect this and give an idea of what the state can do with local leases. 39 A motion was made by Commissioner Rich, seconded by Commissioner McKee to enter 40 into a fifty year Land lease Agreement with the State of North Carolina for an estimated 8.53 41 acre parcel located near the existing Orange Corrections Facility at a rate of$1 per year for the 42 purpose of the development and construction of a County Jail facility; and authorize the Chair to 43 sign upon final approval of the County Attorney. 44 45 VOTE: Ayes, 5; Nays, 2 (Commissioner Gordon and Commissioner Price) 46 47 5-x Potential Oranqe County Fair- Summer Workinq Group Charqe 48 The Board considered approving a charge to the joint Board/staff committee appointed 49 June 4 to examine the feasibility, process, scope and potential collaborators and stakeholders 50 for a locally-focused county fair.