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ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: December 1, 1997 <br /> Action Agenda <br /> Item No. C�_a <br /> SUBJECT: Strategic Automation Plan Implementation <br /> DEPARTMENT: Information Systems PUBLIC HEARING: (Y/N) <br /> BUDGET AMENDMENT: (Y/N) <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Capital Project Ordinance Dick Taylor,ext 2276 <br /> Presentation <br /> Short Term Plan Technical Narrative <br /> Short Term Plan Cost Summary TELEPHONE NUMBERS: <br /> Critical Items Technical Narrative Hillsborough 732-8181 <br /> Critical Items Cost Summary Chapel Hill 968-4501 <br /> Short Term Plan Detailed Costs Durham 688-7331 <br /> SAP Task Force Comments(separate cover) Mebane 227-2031 <br /> PURPOSE: To review the short term implementation plan for Orange County's Strategic <br /> Automation Plan(SAP), and to consider adopting a capital project ordinance authorizing funding <br /> for the first phase of the short term implementation. <br /> BACKGROUND: At the November 19 meeting, the Board received the report of the Strategic <br /> Automation Plan Technical Review Task Force. That report included recommendations that the <br /> County implement a short term plan comprised of the following six initiatives: <br /> • upgrade the Orange County network <br /> • upgrade the pool of County PCs <br /> • establish more effective technical support and training programs <br /> • upgrade department legacy systems <br /> • provide citizens and the County Commissioners with access to information and services <br /> • establish an Information Technology Advisory Council <br /> Short Term Plan <br /> Attachments to this abstract include the technical detail and cost summaries for the implementation <br /> of this short term plan. The 1997-98 budget includes a reserve of about$686,000 for 1997-98 SAP <br /> implementation. There are a number of information technology tasks that need funding now, <br /> including network and PC installation at the Southern Human Services Center that is scheduled to <br /> open early in 1998, associated network upgrades at the Whiffed Human Services Center and <br /> Government Services Annex(which houses the IS department and equipment), and funds to provide <br /> for aerial photography to update the County's GIS base maps. Additional detail on the critical <br /> needs is included in an attachment. The attached capital project ordinance would provide for the <br /> transfer of reserve funds in the amount of$182,429 to cover these critical short term needs. <br />