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i <br /> The Manager recommends that after the Board reviews and discusses the short term plan, that ' <br /> during the next two weeks staff invite members of the SAP Task Force to review further the <br /> remainder of the short term plan in light of any Commissioner questions or concerns discussed <br /> during the December 1 meeting. That review could lead to staff bringing back to the December 16 <br /> meeting the final budget and capital project ordinance amendments needed to authorize and fund the <br /> balance of the short term plan implementation. <br /> Information Technology Advisory Council <br /> The Board expressed support for the Task Force's recommendation that a new Information <br /> Technology Advisory Council be established to assist the County in reviewing and carrying out its <br /> automation needs in future years. Staff suggest that the Board consider asking members of the Task <br /> Force to review the following proposed elements of a charge to this Council: <br /> • provide ongoing technical review and advice to the Board of Commissioners and County staff <br /> concerning the County's overall strategic direction for information technology <br /> • participate with SAP Working Group and IS staff on annual Strategic Automation Plan review <br /> and update <br /> • provide technical review in selection of appropriate expertise to apply to particular analysis <br /> work <br /> • identify technical alternatives, with pros and cons, for strategic information technology <br /> initiatives <br /> • review results of systems analysis and short term deployment efforts <br /> After getting Task Force input,the Board could adopt the charge to the Advisory Council at its <br /> December 16 meeting, and consider appointing members of the Task Force willing to serve in an <br /> extended advisory role on this new Council. The Board could then consider whether additional <br /> recruitment of possible Council members would be warranted. This Council could then begin work <br /> in January 1998 in providing technical review and advice to Information Systems staff during <br /> implementation of the short term plan. <br /> RECOMMENDATION(S): The Manager recommends that the Board discuss the short term <br /> plan and approve the capital project ordinance authorizing funding for the first phase; and direct <br /> staff to request SAP Technical Review Task Force input into the remainder of the short term plan <br /> implementation and a charge to the new Information Technology Advisory Task Force. <br />