Agenda - 12-01-1997 - 9a - Laserfiche WebLink

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10 Finance Director,Purchasing Director,Personnel Director, Budget Director, IS Director and appropriate staff. The group has been developing needs assessments and,with the help of IS staff,examining workflow to form the basis for selection of an approach to replacing the legacy systems now used in these critical operational areas. A similar initiative will be undertaken in the human services area. A consultant with expertise in human services automation in local government will be employed to assist the Human Services Automation Committee,which includes IS staff.The support of this consultant will be used in thoroughly assessing information technology needs in these departments,which include Social Services,Health,Child Support, Housing, Aging,Library and Recreation and Parks. The completion of updating of the GIS parcel map database and the development of a street address network map will allow new applications of GIS in user departments.The short term plan includes funding for two copies of the necessary GIS software to deploy in two pilot project departments.The Town of Chapel Hill is receiving vendor proposals for an aerial photography update project and the short term plan includes funding for the County portion of this project.Photography can only be acquired during the winter months and if this cooperative project opportunity is missed this will lead to a one year delay.The photography is necessary to allow current update of parcel and street maps in the GIS database and synchronization of GIS data between the county and Chapel Hill. Pilot projects will be developed by IS staff in Animal Control, Purchasing, Economic Development and the Clerk's office. These will be based on a thorough needs assessment and workflow analysis and will focus on better analytical,management information system capabilities and efficiency improvements.The implementation approach, using desktop and data server technology to develop client/server solutions,will allow evaluation of these approaches by technical and user staff. Each pilot project will be developed and documented in the same manner,resulting in a consistent set of materials for evaluation of the results. S. Provide citizens and the County Commissioners with access to information and services A recommendation made by the Task Force was further enhancement of data and document sharing with citizens and with Commissioners.The technical approach to meeting this need includes the implementation of an Information Sharing Server(ISS),a computer system on the county network,which can support this kind of access. The server would provide intranet support for sharing documents and other data among County staff and Commissioners. It would also be the County's Internet server,allowing more direct,open and efficient access by citizens to County data,reports,documents and other information. IS staff will implement the ISS,based on the Windows NT network operating system and integrated with the Novell Netware County network. Web publishing software on the server and access to the Internet will allow all County staff users to access both internal ISS information and other outside information from the Internet. Policy for use of the ISS will be established by the Internet committee currently in existence and areas of shared information on the ISS will be managed by the appropriate departments and agencies. 6. Establish Information Technology Advisory Council The Information technology Advisory Council(ITAC)will be composed of professional experts in a variety of information technology fields.The Task Force has recommended that the ITAC meet monthly or bi-monthly with IS staff and with the ongoing Strategic Automation Plan working group to review results of systems analysis and short term deployment efforts,to advise on longer term strategies and technical approaches and to assist in selection of appropriate expertise to apply to particular analysis work. _ _ 6