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6 <br /> zoning ordinances in the jurisdiction in which the proposed facility or program will be <br /> located, the Grantee must report this to the NCDOCCJPP before any funds are expended, <br /> in order that a procedure for gathering public input on the proposed facility or program <br /> can be put into place. <br /> The Grantee shall be responsible for providing sufficient notification and review of a <br /> particular site for a facility or program paid for in whole or in part with NCDOCCJPP <br /> funds. The Grantee must provide written verification of site approval before proceeding <br /> with the expenditure of any funds for such a facility, except that a fee such as reasonable <br /> earnest money may be paid with prior written approval of the NCDOCCJPP. Written <br /> notice of plans to locate a facility or program shall be provided by the Grantee county to <br /> the Board of County Commissioners in the Grantee county and, if a different county, to <br /> the Board of County Commissioners in the county in which the proposed facility or <br /> program is to be located. A copy of this notice shall also be provided to the Grantor. <br /> It is the specific responsibility of the Grantee to ensure that the Board(s) of County <br /> Commissioners and any local government body with authority over the Grantee county or <br /> the jurisdiction in which the facility or program is to be located approves of the use of a <br /> particular site for any operations paid for in whole or in part by NCDOCCJPP funds. <br /> Further, title to any property must be held as stated in III. K above. <br /> IV. Operational Procedures <br /> A. County Policies In Effect: The Grantee county shall manage the grant funds and ensure <br /> that the program operation and all grant fund expenditures are carried out under the fiscal <br /> policies of the Grantee county, except where otherwise provided for in this contract. <br /> B. Implementation of Project Within Sixty Days: The Grantee agrees to implement <br /> NCDOCCJPP projects within sixty days following the grant contract effective date, <br /> except as provided below or be subject to automatic cancellation of the grant. An <br /> extension may be authorized if requested and justified in writing during the initial sixty-day <br /> period. Implementation includes hiring of staff or expenditure of funds as stated in the <br /> budget of an approved NCDOCCJPP plan or application. <br /> C. Accounting Requirements: Grantee agrees to record all project costs following <br /> generally accepted fund accounting procedures. A separate account number or cost <br /> recording system must separate all project costs from the Grantee's other or general <br /> expenditures. Adequate documentation must be maintained for all project <br /> expenditures and commitment of funds. Such financial records and supporting <br /> documentation must be retained and available for audit purposes for three years following <br /> the end of the grant period. Adequate documentation is defined as follows for each major <br /> budget category: <br /> Page 4---July 1, 1997 to June 30, 1998 <br />