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11 <br /> contract by the Grantee a dated copy will be submitted to the NCDOCCJPP to be <br /> placed in the project file and funds for the contractual category will be made <br /> available for reimbursement purposes. <br /> E. Insurance and Indemnification: Grant funds may not be committed for insurance or <br /> indemnification expenses unless the Grantee's plan and application demonstrate that a) <br /> types and extent and cost of coverage will be in accordance with local government policy <br /> and sound business practice and b) costs will not be charged for contributions to a reserve <br /> for a self-insurance program Grant funds may not be requested by the Grantee if any <br /> expenditures are to be made for insurance or indemnification costs for which the above <br /> certification cannot be made unless complete details and justification have been submitted <br /> to the NCDOCCJPP and prior approval has been granted. <br /> F. Rent and/or Lease of Space or Equipment: All leases entered into for purposes of a <br /> funded project shall be made at the lowest reasonable prices. The Grantee may use its <br /> normal leasing procedures and space requirements for employees. The rental charge <br /> must be consistent with prevailing rates in the area. The Grantor shall not be <br /> obligated for any rent or lease agreement beyond the grant period. <br /> Any leaseholder improvements to be made by the Grantee must be included in the <br /> approved grant budget. The Grantee must secure written documentation of the extent to <br /> which the Grantee will be compensated for such leaseholder improvements by the lessor <br /> (r6duction in the charge for rent, etc.). <br /> G. Travel, Lodging and Subsistence: Expenditures and allowable cost value for travel, <br /> lodging and subsistence shall not exceed the normal and usual amount allowable by <br /> the Grantee for such costs under rules and policies applicable to Grantee's official <br /> business. In the event that Grantee has no established rule, regulation, or policy regarding <br /> such expenses, the maximum payment and allowable cost will be the current <br /> prevailing rates allowed for North Carolina state employees. Any deviation from the <br /> afore described expense allowances must be approved by the Grantor in writing before <br /> being incurred. Prior approval by the NCDOCCJPP is required for all out-of-state <br /> travel to be paid with grant funds, except for any such trips specified in the <br /> approved plan and application. <br /> H. Equipment and Other Capital Expenditures: The Grantee hereby certifies that a)no <br /> other equipment owned by the Grantee is available for the project;b) grant funds will not <br /> be used to provide reimbursement for the purchase price of equipment owned by the <br /> Grantee; c)if equipment is used for purposes other than this project, the appropriate <br /> proration of costs to each activity involved will be effected; and d)the cost of equipment <br /> purchased with Grantee funds will be reduced to the extent of resale/recovery value where <br /> use of such equipment for carrying out the purposes of the grant project is discontinued <br /> either during the life of the project or at the end of the grant period. Grant funds <br /> Page 9---July 1, 1997 to June 30, 1998 <br />