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10 <br /> y <br /> NCDOCCJPP. If the allowability of an expenditure cannot be determined because records <br /> or documentation are inadequate, the questionable cost shall be disallowed. <br /> B. Expenses Not Allowable: The Grantee may not expend grant funds for the following: a) <br /> items not part of the approved budget;b)indirect costs. The Grantee may not expend <br /> funds for the following unless specified in the Grantee's plan or application for funding <br /> and approved by the NCDOCCJPP: a) construction or renovation of a facility, structure or <br /> building; and b)purchase of automobiles or vehicles. The Grantee may not expend grant <br /> funds for the following unless prior written approval separate from the Grantee's plan and <br /> application is obtained from the NCDOCCJPP: a)purchase of buildings and associated <br /> land or payment of real estate mortgages or taxes;b)purchase of raw land; c) <br /> entertainment. <br /> C. Personnel: All of the duties and services rendered or performed in the activity of this <br /> project will be under the Grantee's supervision, and all personnel engaged in the work <br /> shall be fully qualified and shall be authorized or permitted under federal, state, and local <br /> law to perform such services. Salary and other compensation for personnel engaged in the <br /> work shall be based on established county personnel policies covering qualifications,job <br /> descriptions, and salaries for existing or comparable positions. Personnel costs shall not <br /> be allowable as costs to be financed in whole or in part with this grant award, unless <br /> the position or allowable cost thereof is specifically contained within the narrative <br /> portion of the application and the approved budget and then only as to the cost <br /> therein designated as approved. <br /> D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP <br /> program or project requiring the procurement of contractual services the competitive <br /> bidding process will be used when appropriate and practical and when required by law or <br /> by county policy. In all cases the Grantee shall secure the most cost-effective manner of <br /> providing services. In the case where the county opts not to use the competitive bidding <br /> process and the cost of contractual services exceeds the range of typical rates for such <br /> services in other counties, the NCDOCCJPP may require the county to make a request for <br /> proposals and utilize competitive bidding before expending funds for contractual services. <br /> Contracts shall contain information about the scope and costs of services to be rendered <br /> and the number of persons to be served. The Grantee shall draft service contracts <br /> according to CJPP guidelines for proposed contracts, and the Grantee shall have the <br /> responsibility for securing from CJPP such guidelines before entering into contracts for <br /> services. <br /> A copy of the proposed contract must be submitted for consideration during the <br /> NCDOCCJPP review of the Grantee's plan or application. No funds shall be <br /> expended for the purposes of a contract prior to written acknowledgment of receipt <br /> of a copy of the signed contract by NCDOCCJPP. Upon signing of an approved <br /> Page 8---July 1, 1997 to June 30, 1998 <br />