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4 <br /> Attachment 1 <br /> Register of Deeds Office <br /> Section Function Major Automation <br /> Enhancements <br /> General The General Operations section The new system will automate the <br /> Operations serves as the intake function for all following: <br /> documents to be added to the public <br /> record. In this section, inspection • Tracking and logging of <br /> of the validity of the document documents received in the <br /> takes place;the Parcel Identifier Register of Deeds Office. <br /> Number(PIN)research is • Creating and tracking of Parcel <br /> performed; the fees for recording Identification Numbers (PINs). <br /> are collected; receipts are prepared • Generating of receipts, filing <br /> for documents; the filing labels labels and other filing <br /> affixed and the book/page number information. <br /> is assigned. <br /> Vital The Vital Records section receives The new system will have the <br /> Records birth and death certificates from the following capabilities/ <br /> local Health Department and issues enhancements: <br /> copies to the public upon request. <br /> This section is also responsible for • Generating of marriage licenses, <br /> the creating and issuing of marriage as well as the marriage license <br /> licenses; the filing of military application and birth <br /> discharges,notaries public certificates, including wallet <br /> qualifications, and certifications; size birth certificates. <br /> and maintaining jury lists. • More computer fields to store <br /> additional information on birth <br /> certificates. <br /> Financial The Financial section ensures The new system will have the <br /> reconciliation of fees collected; following capabilities: <br /> prepares and submits daily deposits; <br /> and maintains revenue spreadsheets • Automation of spreadsheets. <br /> and annual revenue control sheets. • Provide for balancing, <br /> reconciling and error reports. <br /> All Sections On an on-going basis: <br /> • Provide software <br /> modifications,upgrades and <br /> enhancements to the system. <br /> • Train new staff members and <br /> the public at-large. <br /> • Provide current employees that <br /> have received training with <br /> technical assistance. <br /> • Resolves problems and <br /> questions. <br /> f.\pers\elgin\c lassify\reg-deed\chartabs.doc <br />