2013-252 Velaquest Digital Media Communications to videotaping of BOCC Meetings $23,000

Browse Search

� Ind May 29, 2013 SCOPE OF SERVICES Cablecasting services for Orange County Board of County Commissioners Regular Public meetings by Velasquez Digital Media Communications, LLC, (VDMC). BOCC meetings held in the Southern Human Services Center 2501 Homestead Rd., Chapel Hill,NC. $555 /meeting under four hours (time begins with opening meeting gavel)using an equipped meeting room and staffed with two people. If meeting exceeds four hours,VDMC will charge $50/per half hour after the fourth hour. The tasks include: • Entering text for titles and agenda • Composing appropriate shots • Monitoring Audio levels • Monitoring video light levels • Recording the meeting • Going live to cable • Scheduling a rebroadcast of the meeting • Regular maintenance • Compiling equipment and procedure manual • Communicating with clerk,manager and staff about cable schedule • Maintain a professional meeting environment • Standardize the video and audio system • Annual report submitted to clerk/manager 2 weeks before contract conclusion Labor includes: • Technical Director • Audio/Graphics operator BOCC meetings in the Department of Social Services, Hillsborough Commons, 113 Mayo Street, Hillsborough,North Carolina. $1,555 /meeting under four hours (time begins with the opening gavel) and staffed with four people. If meeting exceeds four hours, VDMC will charge a$195/half hour after the fourth hour. Professional equipment being provided by VDMC; • Communication system • Two broadcast quality video cameras • Tripods • Headphones • Video switcher • Scan converter • Audio mixer • Video and Audio monitor for control room • DVD-recorder • Title and graphic Generator Labor includes: • Technical Director p. I CONFIDENTIAL