1997 S HR & R - Cooperative Agreement with US Dept of Housing and Urban Development

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29 12 (f) Contain a specific reference to the withdrawal of the HUD complaint as well as the agency' s complaint; and (g) Indicate the complainant' s awareness that the withdrawal will result in the termination of proceedings involving the matter; and (h) Contain a specific statement that there was not coercion or fear of retaliation from any person (not just the respondent) . 2 . Documentation Required (To be mailed to HUD at time of reporting the closure to HUD) : (a) chronology of agency actions prior to withdrawal request; and (b) copy of the signed and dated withdrawal request . If the withdrawal request indicates coercion, FHAP payment must be denied. B. Unable to Locate Complainant 1 . Recxuirements for Acceptance The basic requirement is to establish that the agency was unable to locate the complaint . This would include written documentation of steps such as : (a) The receipt of returned correspondence indicating that the complainant moved and left no forwarding address; (b) Documented evidence that the telephone number of an individual who would always know how to contact the complainant was obtained at intake; and that efforts to contact such person were unsuccessful; (c) Documented contacts with other sources or references in an effort to obtain a more current address for complainant (e .g. evidence of contacts with the HUD Office; checks through the telephone directory; contacts with the postal service or utility company, contacts with witnesses, other persons or relatives identified by the complainant during intake, contact with the complainant' s place of employment; etc . ) ;