Agenda - 10-21-1997 - 9h - Laserfiche WebLink

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1 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. 4-6 ACTION AGENDA ITEM ABSTRACT Meeting Date: October 21, 1997 SUBJECT: Lease renewal; Sawyer Building DEPARTMENT: PURCHASING AND Public Hearing: No CENTRAL SERVICES Budget Amendment Reqd? No ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext. 2650 Notice of Renewal Memorandum of Lease Telephone Number- Lease Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider renewing the lease for the Sawyer Building, 110 N. Churton, Hillsborough. BACKGROUND: The County has leased a building at 110 N. Churton Street since December, 1987. Although several County offices have been located in this building over the past ten years, the Child Support Enforcement office is the sole tenant at this time. Terms for the 1997 renewal were negotiated as the County was preparing to renew the lease in December, 1992 and are summarized as follows: • The renewal term will be December 1, 1997 through November 30, 2002. • The annual rent will be $40,548 over the life of the renewal period (5 years). • This equates to approximately $12.25 per square foot. • The County provides utilities and interior maintenance. • The County provides janitorial services. • The Landlord provides maintenance to all exterior items, including, but not limited to the roof. During the past five years, the Landlord made significant upgrades to the handicapped access to the building. • Six parking spaces are provided for exclusive use by the County. County funds needed to support this lease are approximately $13,500, since the Child Support function receives reimbursement of approximately 67% of rental expense. RECOMMENDATION: The Manager recommends that the Board approve the renewal and authorize the Chair to sign the Notice of Renewal and the Memorandum of Lease, which will be recorded with the Register of Deeds.