Agenda - 10-21-1997 - 9f - Laserfiche WebLink

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29 12 (f) Contain a specific reference to the withdrawal of the HUD complaint as well as the agency' s complaint; and (g) Indicate the complainant' s awareness that the withdrawal will result in the termination of proceedings involving the matter; and (h) Contain a specific statement that there was not coercion or fear of retaliation from any person (not just the respondent) . 2 . Documentation Required (To be mailed to HUD at time of reporting the closure to HUD) : (a) chronology of agency actions prior to withdrawal request; and (b) copy of the signed and dated withdrawal request. If the withdrawal request indicates coercion, FHAP payment must be denied. B. Unable to Locate Complainant 1. Revuirements for Acceptance The basic requirement is to establish that the agency was unable to locate the complaint . This would include written documentation of steps such as: (a) The receipt of returned correspondence indicating that the complainant moved and left no forwarding address; (b) Documented evidence that the telephone number of an individual who would always know how to contact the complainant was obtained at intake; and that efforts to contact such person were unsuccessful; (c) Documented contacts with other sources or references in an effort to obtain a more current address for complainant (e.g. evidence of contacts with the HUD Office; checks through the telephone directory; contacts with the postal service or utility company, contacts with witnesses, other persons or relatives identified by the complainant during intake, contact with the complainant' s place of employment, etc. ) ;