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23 <br /> 6 <br /> investigation; (2) the unit sought was actually <br /> available and on the market at the time of the alleged <br /> occurrence; and (3) race, - color, religion, sex, <br /> handicap, familial status, or national origin was a <br /> factor in the decision to deny or otherwise alter the <br /> terms and conditions or privileges of the sale, rental <br /> or financing of housing sought by the complainant. <br /> These examples are not intended to be exhaustive. <br /> B. Documentation Required: The case file must be <br /> submitted to the GTR using the case file format <br /> provided by HUD. The GTR will review the case file, <br /> and at a minimum the case file must include: <br /> 1 . the Final Investigative Report; <br /> 2 . the Evidentiary Section; <br /> 3 . a log/control sheet; and <br /> 4 . working papers. <br /> C. Making the Determination <br /> After examination of the above criteria, a reasonable <br /> cause or no reasonable cause determination must be made <br /> supported by the totality of the facts obtained during <br /> the investigation. <br /> D. Documentation Required <br /> The basis for the reasonable/no reasonable cause <br /> determination must be well documented within the <br /> context of the Final Investigative Report as specified <br /> in Section I.E (4) - (7) as contained herein, and mailed <br /> to HUD. A reasonable cause determination must include <br /> the date the case was referred to the agency' s legal <br /> department for further action. <br /> The GTR may deny payment if he/she determines that <br /> substantial data is not available upon which to make <br /> the reasonable or no reasonable cause determination or <br /> if the agency does not provide acceptable documentation <br /> to the GTR regarding the next action it plans to take <br /> with respect to the reasonable cause case. <br />