2013-294 Tax - Top of the Hill for Eastern Piedmont Tax Association Regional Meeting $1,669.36

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.,V. _a3ig.11llClIke ALIVI 1-1.1JI Vi uuyw,ti uiv,a.uv ivay "UL 11L 1VU v,iiu1—11t iuvuia iuuaL V� vav awu WLV.0 uv vuk and according to rental agreement or the client may subject to additional fees 11. Service Charges&State Tax:North Carolina State sales tax is currently 7.75%.The Great Room Complex's Service Charge is currently 20% and covers the cost of all bartenders and servers.Tax and Service Charge are only applied to food and beverage costs.These fees are subject to change without notice.Room rental fees are not subject to state tax or gratuity.Clients using the University Direct Billing system will not be subject to state tax. 12. Rehearsal and Ceremony Fees:Wedding ceremonies are subject to additional fees based on day,date,availability and additional hours required.Events including wedding ceremonies MUST add an additional 30 minutes of event time to their rental to account for guest arrival. Ceremony rehearsals will be considered a separate event with applicable fees.Please note that due to the booking schedule,The Event Office cannot guarantee access to the space on the day before a booked ceremony for a rehearsal. 13. Weddings:The Event Office requires that all clients planning wedding receptions select a person,preferably a Certified Wedding Coordinator, outside of the bride,groom or either's immediate family,to serve as point of contact for the day of the event.All additional setup for wedding ceremonies or receptions falls to the client.Coordination of multiple vendors on the day of the event,sequence of ceremony and/or any details of the event unrelated to the standard service of food,beverage and facility management WILL NOT BE the responsibility of your on-site Event Coordinator.Please feel free to contact the Event Office for a list of preferred wedding coordinators. 14. Linen:The Great Room Complex stocks white linen tablecloths and black linen napkins and gladly offers them for use to all booking clients. Should clients prefer to bring in their own linens,no discounts or refunds for cost of linens will be credited. 15. Food:All food items served in The Great Room Complex must be supplied and prepared by Ton of the Hill Restaurant and Brewer and its affiliated facilities Clients wishing to supply their own cake will be subject to a cake cutting fee of$2.00 per person.No catering food may be removed from the event premises. 16. Event Coordinator:Prior to your event,you will be contacted by the Event Coordinator assigned to be your on-site event manager.At this time,all details and plans put in place during meetings with the Director of Event Sales will be reviewed,discussed and determined.Please note that if you have questions or concerns at any time from confirmation of your booking to the event date,you are always welcome to call The Event Office and speak with any member of our team. 17. Guest Count:A final attendance count must be confirmed seven(7)days prior to the event.For sit-down dinners,plate counts per course are also due to The Event Office seven(7)days prior to the event.Any menu items other than those offered on our menus may be subject to additional charges.We do not guarantee identical service or menu options for any additional guests added after the seven(7)day deadline.Any service or meal provided for additional guests may be subject to a surcharge on the memo price. 18. Menu Choices:All menus must be determined in full fourteen(14)days in advance of the event.Any menu left undetermined by this time may be subject to change based on import availability. 19. Menu O 'ons:All menus in The Great Room are based on a minimum party size of 30 guests.Smaller parties are welcome to book the Franklin Room or Tank Room for events where they will order off the Top of the Hill Restaurant and Brewery menus or a Limited Top of the Hill Restaurant Menu,but should be aware that they will be subject to a room rental fee and a 20%service charge. 20. Children's Menu:We do not charge per person for food for children under twelve(12)years of age.Please note that should they choose to not eat from the selected menu,they are welcome to choose from a limited children's menu on the day of the event. 21. Dietary Request Policy:We will be happy to accommodate special dietary requests when possible.Specific menu requests(gluten allergy, vegan/vegetarian options,etc)must be made 14(fourteen)days in advance of the event. 22. Tastin s:We are happy to offer menu tastings to any and all clientele.Tasting requests must be made two(2)weeks in advance and coordinated through the Director of Event Sales.Tasting appointment times are subject to change based on the venue event schedule.Menus must be determined IN FULL prior to the scheduling of a tasting.Please note that tastings for buffet or cocktail menus will comprise solely of the proteins of the menu,while tastings for plated dinners will comprise of the full plate.Tastings are subject to additional per person fees based on menu cost. 23. Beverage:Top of the Hill Restaurant and Brewery,as a licensee,is responsible for the administration of the sale and service of all alcoholic beverages in accordance with the North Carolina State Legislative Commission's regulations.The Great Room Complex will strictly enforce North Carolina beverage laws.Please note that State Laws prohibit the service of alcohol before 12pm on Sundays.Alcoholic beverages purchased offsite are strictly prohibited in Top of the Hill Restaurant and Brewery and its affiliated facilities.Underage drinking or the consumption of alcohol purchased offsite will result in immediate event termination and ejection from the premises. 24. Dry Events:Events without alcohol service are subject to additional fees based on day of the week.Smaller parties(less than 30 guests)and luncheon events are not subject to dry event fees.Contact The Event Office for details. 25. Alcohol Packages:The only exemptions to per person inclusion in our alcohol package system are guests who are under 21 years of age. Should guests arrive prior to a scheduled event start time and begin consuming alcohol on an hourly alcohol package,the booking client will be charged for additional time in increments of thirty(30)minutes. 26. Setup:Any and all seep or breakdown outside the event facility standard(tables chairs linens etc)falls to the client and not the employees of Top of the Hill Restaurant and Brewery Should an event require extra setup assistance by the Top of the Hill staff the client will be subiect_to additional fees. 27. Audio/Visual Requirements Top of the Hill requires that all audio/visual needs be submitted and discussed in fall with your Event Coordinator seven(7)days prior to the start of the event.All DVD slideshows videos or computer presentations of any kind(i.e.PowerPoint slideshows etc)must be tested prior to the start of the event to ensure compatibility.Top of the Hill cannot guarantee and will not be held responsible for the compatibility of any out-of-date,obscure or malfunctioning audio/visual systems.Therefore,it is vital that all material be tested to ensure adequate function. 7R. Displays.Exhihitions and Decorations: All disnlays_exhihits and decorations mast cnnfnrm to Chanel Hill city rnde and firs nrdi—re n,lpc