2013-294 Tax - Top of the Hill for Eastern Piedmont Tax Association Regional Meeting $1,669.36

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Rcom Rental Fee $600.00 Discount/Adjustments(Full Room Rental Waived Per Danielle) -$600.00 Subtotal $1,309.30 Service Charge 20.0% $261.86 Tax 7.5% $98.20 Grand Total $1,669,36 Deposit $-0.00 Estimated Amount Due $1,669.36 Price Per Person $23.85 Electronic Signature No signature of file A 20%Service Charge applies only to food and alcoholic beverage purchases. The North Carolina State Tax of 7%*is calculated only on food. The final payment amount,as specified by the Great Room Events Office,is due by the close of the event,with the exception of UNC-Direct Billing members and pre-arranged payment options as approved by the Events Office.Final payment is considered late 10 business days after the event date.. If payment is received after the tenth business day,the client will be subject to a 30%late fee.This percentage increase is applied to the balance due only. Menu choices are due to the Events Office no later than 2 weeks prior to the stated event date.If menu choices are not provided within the required time frame,choices will be up to the discretion of the Great Room events staff.Guaranteed head counts are due to the Events Office no later than seven days prior to the stated event date.If head counts are not provided within the required time frame,the event will be prepared based upon the original estimated head count provided. Client understands that events may be photographed during the setup for training purposes,use in our blog and/or for publication in multiple media forms. Client has read,understands and agrees to all Terms and Conditions(1/1/2013)put forth by The Great Room at Top of the Hill,including but not limited to,the application and enforcement of all North Carolina state laws and liability. FULL TERMS&CONDITIONS(1/1/2013) 1. Proposals:Upon receipt of the client's preferences regarding(1)desired rooms,(2)estimated guest count,(3)preferred food menu and(4) preferred bar setup,The Event Office will craft an Event Proposal for the client's chosen date.Included with the Proposal will be a signature confirmation page and a credit card authorization form that must be returned to The Event Office along with all required deposit fees. 2. Bookings:All bookings are only considered confirmed after Event Proposal with client signature is returned and all relevant deposits are paid to The Event Office.The client has 72 hours from receipt of Proposal to pay all necessary deposits.After this 72 hour period,the requested date will be released and available to other bookings. 3. Deposits:A NON-REFUNDABLE/NON-TRANSFERABLE deposit equal to 30%of the estimated total event revenue will be due within 72 hours of receipt of proposal,unless otherwise arranged with our Director of Event Sales.We accept deposits in the form of cash,personal or cashier's check or credit card(American Express,MasterCard,or Visa).Top of the Hill Restaurant and Brewery reserves the right to cancel any reservations that have not met these deposit requirements.Receipt of your event deposit confirms your acceptance of all Terms and Conditions, 4. Room Rental Fees:Each event room in The Great Room Complex and Back Bar carries room rental fees based on the day,hour and length of rental.These fees cover components including,but not limited to,all Top of the Hill standard tables,chairs,linens,china,flatware,glassware and general space setup and breakdown.Should the client choose to supply any of these items from outside vendors,the room rental fee will not decrease.Room rental fees in full are required as a deposit for any event where food is not served in our event space or any event where the Top of the Hill Restaurant Menus are offered.There is no Tax or Service Charge applied to room rental fees. 5. Overlapping Events:Our space is made up of four congruent,yet divisible,rooms.PLEASE NOTE THAT DEPENDENT ON THE NUMBER OF ROOMS RENTED FOR A PARTICULAR EVENT THE POSSIBILITY EXISTS THAT THERE WILL BE MULTIPLE EVENTS OCCURRING SIMULTANEOUSLY.If you need to ensure privacy for your event,speak with our Director of Event Sales about options. 6. Payment:The final method of payment must be confirmed with The Event Office seven(7)days prior to the event date The Event Office also requires that the client provide a valid credit card number when the reservation is confirmed that will be used only if payment is not received or in the event of a cancellation.This information will be destroyed after all payments have been received and the event has been closed in full. Any outstanding financial obligations(bar tabs,additional food,etc.)must be met by the close of the event. 7. Invoice Billing:Any client who,because of corporate or government invoice policies,requires billing as opposed to same day payment has 72 hours from the close of the event to settle their account or they will be subject to additional fees.The Event Office MUST be notified prior to the date of the event of plans to pay later. 8. UNC Billing:_Clients wishing to pay by University Direct Billing will not be subject to a deposit fee,but must give The Event Office all accountant contact information at the time of booking.Should a given department cancel after signing the confirmation paperwork for an event,Top of the Hill Restaurant and Brewery,and its ffiliated facilities,will hold the department responsible for the room rental fee in full.Should a given department cancel within seven(7)days of the event,Top of the Hill Restaurant and Brewery,and its affiliated facilities,reserve the right to bill the given department for up to 75%of the estimated event total.