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10 <br /> i <br /> May 23, 1997 <br /> The Board of County Commissioners <br /> Page 6 <br /> Coordination of the Audit <br /> Our audit is scheduled for performance and completion as follows: <br /> Begin Complete <br /> Audit Performance Schedule: <br /> Interim June 16, 1997 June 30, 1997 <br /> Year-end August 4, 1997 September 30, 1997 <br /> Audit Communications: <br /> Report on audit of financial statements October 31, 1997 <br /> Report on reportable conditions, if any October 31, 1997 <br /> Other management comments October 31, 1997 <br /> Assistance to be supplied by your personnel,including preparation of schedules and analyses of <br /> accounts will be coordinated with Mr. Kenneth Chavious,Finance Director. Timely completion of <br /> this work will facilitate the conclusion of our audit. <br /> We are, of course, available to assist you in other areas that might arise. <br /> Other Services <br /> Deloitte &Touche LLP is also pleased to provide consulting services relative to the enhancement of <br /> the reporting capabilities of Orange County at no charge through the use of our Audit System 2 <br /> ("AS/2")proprietary software. A copy of the AS/2 trial balance system will also be provided at no <br /> charge. <br /> Record Retention <br /> We will maintain the working papers for a minimum of three years from the date of the audit report. <br /> These working papers will be made available to representatives of the United States General <br /> Accounting Office or other government audit staffs upon their request and after they have properly <br /> notified you of their request to review the working papers. <br /> Professional Fees <br /> Our fees for these services will be based on the actual time spent at our standard hourly rates,plus <br /> travel and other out-of-pocket costs (e.g.,report production, typing and postage). Our standard <br /> hourly rates vary according to the degree of responsibility involved and the experience level of the <br /> personnel assigned to your audit. Total fees for this audit will be$56,300, including expenses. This <br /> fee is based on anticipated cooperation from your personnel and the assumption that unexpected <br />