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1997 S DSS - Cost Containment Inc for Direct Mailing of Food Stamps
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1997 S DSS - Cost Containment Inc for Direct Mailing of Food Stamps
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Last modified
7/18/2013 3:48:23 PM
Creation date
7/18/2013 3:21:40 PM
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BOCC
Date
5/5/1997
Meeting Type
Regular Meeting
Document Type
Contract
Agenda Item
8m
Document Relationships
Agenda - 05-05-1997 - 8m
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\Board of County Commissioners\BOCC Agendas\1990's\1997\Agenda - 05-05-1997
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NOR IH C.kROLIN.1 �tR` iC L 1Li..RE L**1LN 1 SS // AYIC <br /> ORIGINAL SIGNATURES <br /> ORANGE COUNTY <br /> THIS SERVICE AGREEMENT entered into as of the I ST day of JULY,1997 by aIGGOWn fO 7A Y6N4L Z — <br /> INC. a corporation incorporated under the laws of the State of North Carolina with a bus } <br /> North Carolina,3305-C Durham Drive,Raleigh,NC 27603,hereafter referred to asonTrac"tor,and UKAIINUE County a <br /> body corporate and politic,of ORANGE County,North Carolina,hereafter referred to as County,shall be valid for 12 <br /> months commencing the effective date hereof unless terminated pursuant to this agreement. <br /> FOR AND IN CONSIDERATION OF SERVICE PAYMENTS and to the mutual covenants and agreements herein set <br /> forth,IT IS STIPULATED AND AGREED: <br /> I. SERVICE PAYMENTS:County agrees to pay to Contractor for service and postage. <br /> ISSUANCE FEE: <br /> Cost Containment Inc. bids forty four and 8/10 cents($0.448)per envelope whether mailed in the regular,certified, <br /> registered and insured or sent to the County or a site for personal delivery. This fee is inclusive of all service charges for <br /> whatever reason for the life of the Contract. <br /> POSTAGE FEES: <br /> Cost Containment,Inc. defines postage cost as first class postal rates,certifieds fees and registered fees for mailing <br /> reports and food stamps or delivery of same to the County or issuance site or as directed by the County. Any issuance <br /> envelopes to be sent to the County are sent with the reports in the same parcel to minimize postage costs and maximize <br /> security. Rates are taken from those of the United States Postal Service at the time of sending. Postage costs for <br /> Security Manifest mail will be charged according to Postal regulation. <br /> ALTERNATE SERVICE: <br /> In times of losses above the tolerance level,Cost Containment,Inc. agrees to complement the County's plan for reducing <br /> losses by using methods to by-pass certain post offices,to certify households suspected of fraud,or to establish a County <br /> site or a Cost Containment,Inc. issuance site to regulate losses. <br /> All calls to Cost Containment,Inc. are free on our toll free lines. Data transmission costs of obtaining data from the <br /> State,is also included in this bid <br /> The Contractor agrees to insure the mailings against any replacement losses that exceed the Federal tolerance level <br /> (0.5%). <br /> In the event the U.S. Postal Service increases the cost of the First Class postage during the contract period,the increased <br /> costs of postage(to the Contractor)will be bome by the County effective with the month such increase occurs. <br /> All momhly Service Payments shall be paid to Cost Containment,Inc.C/O BB&T,P.O. Box 890333,Charlotte,NC <br /> 28289-0333. All Postal Payments shall be paid to Cost Containment,Inc.,C/O BB&T,P.O.Box 890296,Charlotte,NC <br /> 28289-0296. Compensation at the rate set above to represent full and complete compensation for services rendered <br /> under the terms of this agreement with total cost to the County estimated not to exceed$10,300.00,plus postal costs for <br /> the 12 month period covered by this agreement. Actual cost is determined by application of transaction fee plus postage. <br /> II. SERVICES PROVIDED:Contractor agrees to provide following service to the County: <br /> A. Contractor will correctly mail,by First Class mail,food stamp coupons(hereafter called coupons)to clients <br /> designated by the County at the addresses furnished to the Contractor by the County. <br /> B. Contractor will,within 24 hours of receipt of the same from the County,make any and all changes of the mailing <br /> lists to comply with the applicable changes submitted to ensure the correct mailing to clients at changed and <br /> corrected addresses. <br /> C.The Contractor will complete and deliver a monthly FNS-250 report to the County for certification and forwarding <br /> to the State Office. Contractor shall also provide to the County the information needed for the County to <br /> complete the FNS-101,FNS-256 and quarterly FNS-259 reports and other reports as may be required. <br />
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