Agenda - 05-05-1997 - 8m - Laserfiche WebLink

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NOR tH LARULl\.k ELK` IC L AURLL`iL`[ 3 ORANGE COUNTY THIS SERVICE AGREEMENT entered into as of the I ST day of JULY,1997 by and between COST CONT UNINf NT, INC. a corporation incorporated under the laws of the State of North Carolina with a place of business in Wake County, North Carolina,3305-C Durham Drive,Raleigh, NC 27603,hereafter referred to as Contractor, and ORANGE County a body corporate and politic,of ORANGE County,North Carolina,hereafter referred to as County,shall be valid for 12, months commencing the effective date hereof unless terminated pursuant to this agreement. FOR AND IN CONSIDERATION OF SERVICE PAYMENTS and to the mutual covenants and agreements herein set forth,IT IS STIPULATED AND AGREED: I. SERVICE PAYMENTS:County agrees to pay to Contractor for service and postage. ISSUANCE FEE: Cost Containment Inc. bids forty four and 8/10 cents($0.448)per envelope whether mailed in the regular,certified, registered and insured or sent to the County or a site for personal delivery. This fee is inclusive of all service charges for whatever reason for the life of the Contract. POSTAGE FEES: Cost Containment,Inc. defines postage cost as first class postal rates,certifieds fees and registered fees for mailing reports and food stamps or delivery of same to the County or issuance site or as directed by the County. Any issuance envelopes to be sent to the County are sent with the reports in the same parcel to minimize postage costs and maximize security. Rates are taken from those of the United States Postal Service at the time of sending. Postage costs for Security Manifest mail will be charged according to Postal regulation. ALTERNATE SERVICE: In times of losses above the tolerance level,Cost Containment,Inc. agrees to complement the County's plan for reducing losses by using methods to by-pass certain post offices,to certify households suspected of fraud,or to establish a County site or a Cost Containment,Inc. issuance site to regulate losses. All calls to Cost Containment,Inc. are free on our toll free lines. Data transmission costs of obtaining data from the State,is also included in this bid. The Contractor agrees to insure the mailings against any replacement losses that exceed the Federal tolerance level (0,5%). In the event the U.S.Postal Service increases the cost of the First Class postage during the contract period,the increased costs of postage(to the Contractor)will be borne by the County effective with the month such increase occurs. All monthly Service Payments shall be paid to Cost Containment,Inc. C/O BB&T,P.O.Box 890333,Charlotte,NC 28289-0333. All Postal Payments shall be paid to Cost Containment,Inc.,C/O BB&T,P.O. Box 890296,Charlotte,NC 28289-0296. Compensation at the rate set above to represent full and complete compensation for services rendered under the terns of this agreement with total cost to the County estimated not to exceed$10,300.00,plus postal costs for the 12 month period covered by this agreement. Actual cost is determined by application of transaction fee plus postage. II. SERVICES PROVIDED:Contractor agrees to provide following service to the County: A. Contractor will correctly mail,by First Class mail,food stamp coupons(hereafter called coupons)to clients designated by the County at the addresses furnished to the Contractor by the County. B. Contractor will,within 24 hours of receipt of the same from the County,make any and all changes of the mailing lists to comply with the applicable changes submitted to ensure the correct mailing to clients at changed and corrected addresses. C. The Contractor will complete and deliver a monthly FNS-250 report to the County for certification and forwarding to the State Office. Contractor shall also provide to the County the information needed for the County to complete the FNS-101,FNS-256 and quarterly FNS-259 reports and other reports as may be required.