Agenda - 05-05-1997 - 8m - Laserfiche WebLink

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i f 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. S-hn ACTION AGENDA ITEM ABSTRACT Meeting Date: May 5, 1997 SUBJECT: Bid Award:Contract for Direct Mailing of Food Stamps DEPARTMENT: Purchasing/Central Services Public Hearing: No and Department of Social Services Budget Amendment Reqd? No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, ext. 2650 Bid Tabulation Marti Pryor-Cook ext.2800 Contract Telephone Numbers- Hillsborough. 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider approving a three-year contract with Cost Containment, Inc. for the direct mail issuance of food stamps to Orange County clients. BACKGROUND: Cost Containment, Inc. has provided direct mail issuance of food stamps to Orange County recipients since 1988. Their current contract is due to expire on June 30, 1997. Pursuant to statutory requirements, bids were solicited from interested service providers, with the resulting lowest bid submitted by Cost Containment, Inc. Cost Containment, Inc. was rated highly on other evaluation criteria as well, such as service to the County and reliability and accuracy of issuance. The bid submitted by Cost Containment, Inc. for the renewal period remains at the 1997 level of an amount not to exceed $0.448 per transaction, which represents an expenditure of approximately $10,000. Postage charges to mail the food stamps are in addition to the transaction charge and are billed to the County separately. Complete terms and conditions of the proposed contract between the County and Cost Containment, Inc. are attached to this abstract. The service provider chosen by the County must also be approved by the State. That approval has been given and written confirmation is forthcoming. Recommendation: The Manager recommends that the Board approve a three-year contract, effective July 1, 1997, with Cost Containment, Inc. for the direct mailing of food stamps at a not-to-exceed rate of $0.448 per transaction; and authorize the Chair to sign on behalf of the Board following receipt of written approval of the contract from the State.