Agenda - 04-09-1997 - 2a - Laserfiche WebLink

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SUGGESTED GUIDELINES FOR ABC BOARD MEMBERS The following suggested guidelines for local ABC board members has been prepared in response to inquiries from board members who have asked "What information should we expect and what procedures should we adopt in order to properly do our job as ABC board members?". This is not an exhaustive listing, but it will cover the most important items. . 1. The local ABC board should meet in official session once a month. Local ABC board meetings are subject to the Open Meetings statutes, so the public and the press may attend. 2. The local ABC board should require complete financial statements each month, detailing the board's sales, accounts receivables, taxes paid, bottles sold, invoices paid, inventory analyses, and breakage/shortage reports. 3. The local ABC board should require the supervisor/general manager to prepare and recommend a personnel manual for adoption by the board. The personnel manual should include job descriptions for all positions. The State ABC Commission has many personnel manuals on file, copies of which can be obtained and reviewed for guidance in preparing a manual for your board. You should have your board's attorney review the proposed manual before it is adopted by the board. After the personnel manual is adopted by the board, a.copy should be sent to the State ABC Commission for its approval. 4. The local ABC board should adopt a travel policy for its staff and board members. (The State ABC Commission can provide copies of these as well, or you can obtain a copy of your appointing authority's travel policy as a guide.) Travel expenses for spouses, family members, guests, etc., should not be paid the ABC board. It is the responsibility of the appointing authority to establish compensation for board members, so when in doubt regarding expenditures, get written approval from the appointing authority. 5. The local ABC board should have an annual budget prepared, showing the expected receipts and expenditures for the year. The board budget should be prepared, reviewed and adopted each year prior to the commencement of the board's fiscal year. 6. According to State ABC Commission's rules, the supervisor/general manager is also the board's chief financial officer. The supervisor/general manager my designate an assistant to help perform these duties; however, the board members and supervisor/general manager are ultimately responsible for the financial operations of the board. Attention to the above items will go a long way toward making you a knowledgeable board member and will contribute to the successful operation of your local ABC board.