Orange County NC Website
Browse       Search
The ABC Board members meet monthly to discuss and review <br /> financial matters, policies, personnel matters and any other <br /> concerns requiring Board action. <br /> The following information is provided to highlight the procedures <br /> used in operating the business. <br /> SALES: All sales which occur in the retail operations are polled <br /> via modem and computer to the central office nightly. This <br /> provides the stores and the office with a perpetual inventory <br /> daily. Monies from these sales are deposited daily with the <br /> exception of the Chapel Hill store - their deposits are made <br /> twice daily. <br /> PURCHASING/SHIPMENTS/TRANSFERS: In the past two years, the <br /> purchasing of liquor from the state warehouse in Raleigh, the <br /> shipments to retail stores from our warehouse and the transfer <br /> of liquor between our store has been moved to the administrative <br /> office under the control of a Purchasing/Warehouse Manager and <br /> the General Manager. Liquor sales representatives are only <br /> allowed to make sales calls to the administrative office. Any <br /> display work done by sales representatives in the stores must <br /> have either the General Manager, the Assistant General Manager <br /> or the Purchasing Agent accompany him. The retail store managers <br /> are not allowed to order or commit to order any alcoholic <br /> beverages from sales reps. <br /> INVENTORY: Inventories are maintained at a level to provide <br /> supplies to the stores for a one month period. This means that <br /> inventory levels vary from $500, 000. 00 to $700, 000.00 depending <br /> upon the time of year. Physical inventory counts are conducted <br /> monthly at all retail outlets as well as the central warehouse. <br /> A reconciliation process is then conducted to compare actual <br /> count with the perpetual inventory on the computer system which <br /> gives us insight into shoplifting problems and mistakes in <br /> transfers. These procedures enable us to keep product shortages <br /> to a minimum. <br /> ACCOUNTING: Other than the daily sales reports, all accounting <br /> functions are conducted by the administrative office. The <br /> accounting duties are shared by a staff of four employees. <br /> Highlights of Staff Duties: <br /> (A) Accounts Payable/Office Clerk - serves as receptionist, <br /> generates all checks for payment of liquor and other <br /> payables, maintenance of store receipts, bank statement <br /> reconciliation, correspondence and typing requirements. <br /> (B) Purchasing/Warehouse Manager - performs the liquor ordering <br /> for all retail outlets and central warehouse. Assists with <br /> and oversees the shipments of product to the stores. Fills <br /> orders for liquor by the drink establishments for the <br />