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J <br /> 1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No. <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: April 1, 1997 <br /> SUBJECT: LEASE APPROVAL; 112 N. CHURTON STREET, HILLSBOROUGH <br /> DEPARTMENT: PURCHASING AND Public Hearing: No <br /> CENTRAL SERVICES Budget Amendment Reqd? No <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> PAM JONES, ext. 2650 <br /> draft lease <br /> Telephone Number- <br /> Hillsborough 732-8181 <br /> Chapel Hill 967-9251 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider approving a lease for space at 112 N. Churton Street, <br /> Hillsborough. <br /> BACKGROUND: During their March 5, 1997 meeting, Commissioners received <br /> information regarding space needs as cited by the Courts as well as information about <br /> property available for lease at 112 N. Churton Street, previously the Hillsborough <br /> Savings Bank. It was proposed that the County lease the building for use by the Clerk <br /> of Court for the Estates and the Child Support Enforcement Divisions. The lease has <br /> been successfully negotiated with Hillsborough Savings Bank and the highlights are <br /> listed below: <br /> • Square footage: 3,336 <br /> • Square foot lease rate: $15; <br /> • Annual lease amount: $50,040 ($12,510 April 1 through June 30,97) <br /> • Term of lease: three (3) years; with one (1) three (3) year renewal <br /> • Escalation by CPI annually, with first escalation to begin July 1, 1998; <br /> • County provides utilities and janitorial services; <br /> • 15 parking spaces are included with the lease; <br /> • The County has chosen to continue to use some of the security equipment which is <br /> installed in the building, such as cameras, monitors, burglar alarm/robbery alarm. <br /> The County will maintain the service agreements for this equipment at an estimated <br /> $1,200 per year. <br /> • All building maintenance by Hillsborough Savings Bank; <br /> Includes First Right of Refusal, which preserves the County's options in the event <br /> the owners opt to sell the facility. <br /> • Includes a clause which allows Hillsborough Savings Bank to use a portion of the <br /> facility for a period not to exceed 14 calendar days in the event that a disaster totally <br /> devastates their facility. To remain in compliance with their mandated Disaster <br />