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7 <br /> (7) Non-reimbursable Items <br /> ♦Alcoholic Beverages <br /> ♦In Room Movies <br /> ♦Family or Other Traveling Companions' Expenses <br /> *Maid Services <br /> ♦ Red Cap Services(except for those with a handicap or special needs) <br /> (8) Cancellations <br /> In the event of canceled travel plans, it is the traveler's responsibility to pursue all available <br /> refunds. The County will reimburse non-refundable costs if the cancellation is the result of <br /> a County action, an emergency, or any other situation deemed reasonable by the <br /> appropriate department head or supervisor. Non-refundable items must be reported to the <br /> Finance Department. <br /> b. Non-overnight Travel <br /> (1)Advances <br /> With the exception of registration fees,travel advances will not be made for non-overnight <br /> travel. <br /> (2) Transportation <br /> County employees are encouraged to use County-owned vehicles instead of personal <br /> vehicles when available. When travel is authorized by personal vehicle,reimbursement is <br /> allowed at the prevailing non-taxable rate per mile allowed by the Internal Revenue <br /> Service. <br /> (3)Meals <br /> An employee involved in one day or partial day travel shall be reimbursed for meals when <br /> the employee must travel to a destination located at least 35 miles from the employee's <br /> normal place of work. Employees will not be reimbursed for meals within the boundaries <br /> of Orange County,unless such expenses are incurred as a result of attendance at a formal <br /> workshop,conference, or seminar, or with the prior approval of the appropriate supervisor. <br /> The daily allowance for meals on non-overnight or in-state travel is $26.00. Meals for <br /> partial day travel will be reimbursed with the approval of the appropriate supervisor. Meal <br /> reimbursements will be made according to the following schedule: <br /> Breakfast: $5.00 <br /> Lunch: $8.00 <br /> Dinner: $13.00 <br />