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4 <br /> Overnight travel will be authorized only for employees traveling to destinations of at least 60 <br /> miles from the employee's normal place of work. Department heads and supervisors may make <br /> exceptions on a case-by-case basis (ex. employees responsible for organizing conferences, <br /> workshops and seminars). <br /> Overnight and out-of-state travel must be authorized using the Travel Authorization Form. If a <br /> workshop, seminar or conference is being attended, a copy of the agenda must be attached. <br /> b. Non-overnight Travel <br /> Non-overnight travel may be authorized orally by the County Manager, Department Head, or <br /> Supervisor prior to making the trip. The Travel Authorization Form is not required for this travel. <br /> 5. Reimbursement After Travel <br /> The traveler may elect to pay all expenses out of personal funds and request reimbursement from <br /> the Finance Department within 30 days of completed travel using the Travel and Expense <br /> Statement Form. Requests for less than$10.00 may be deferred and combined with subsequent <br /> months' requests. Travel expenses properly documented and submitted to Finance within the <br /> prescribed time limit will be reimbursed on the next scheduled pay day. <br /> Only expenses directly related to and appropriately classified as travel expenses will be <br /> reimbursed. Receipts are required and must be submitted for the following travel expenses: <br /> ♦ Hotel/Motel charges <br /> ♦ Common carrier tickets or stubs <br /> ♦ Parking charges <br /> ♦ Registration and workshop receipts <br /> ♦ Rental car receipts <br /> ♦ Gasoline,motor oil and repair service receipts <br /> 6. Travel Advances <br /> A traveler may request an advance using the Travel Authorization Advance Form. Advances are <br /> authorized for overnight travel only,with the exception of registration fees. <br /> a. A travel advance may include allowances for: <br /> ♦ Meals <br /> ♦ Lodging <br /> ♦ Registration <br /> ♦ Personal vehicle mileage <br /> b. If a travel advance is requested,the requester shall prepare a Check Request Form for each <br /> check requested. After required signatures are obtained,the check request(s) shall be forwarded to <br /> the Finance Department no less than five working days prior to the next scheduled accounts <br /> payable date. <br />